People and Culture Coordinator

Job Description

Job Description

ABOUT ACDI:

ACDI is a rapidly growing Professional Services Company that sells and supports dynamic print management, capture, electric vehicle charging, and cost-recovery solutions to streamline office technology and the document lifecycle in a distributor-reseller environment. We have channel distribution and development partnerships with many of the largest copier and printer manufacturers worldwide, including Samsung, Xerox, Sharp, Canon, Ricoh, Konica-Minolta, Toshiba, Lexmark, and others. From hardware payment solutions, proximity card readers, and EV charging stations to digital workflow automation, fleet management, and analytics software, ACDI’s extensive portfolio pairs seamlessly with its industry-leading project coordination, installation, marketing, and sales expertise.

As we continually seek to develop progressive new solutions for our partners, we look to hire only the best and brightest. Hard work, commitment, and relationships have propelled ACDI to the status of the most respected partner in the dealer channel. If you covet an opportunity to be a part of a company with no limits, then we may be looking for someone like you!

The People & Culture Coordinator plays a key role in supporting both the operational and cultural execution of ACDI’s People & Culture department. This position focuses on strengthening internal processes, optimizing system workflows, supporting employee lifecycle activities, and assisting with engagement initiatives that enhance the overall employee experience. Working closely with the People & Culture Director, this individual helps bring the department’s vision to life while coordinating meaningful outcomes across all People & Culture programs. They ensure consistent, high-quality execution while handling sensitive information with professionalism and discretion.

The ideal candidate is organized, systems-minded, and collaborative, energized by building smarter processes that improve both the employee experience and overall organizational performance. At ACDI, people are at the heart of everything we do. We are looking for someone who genuinely enjoys working with others, bringing energy, enthusiasm, and a positive approach to every interaction. The People & Culture Coordinator thrives on supporting and engaging employees, creating meaningful experiences, and helping the team and organization move toward shared goals. This role is ideal for someone who is excited by the human side of work and can translate that passion into thoughtful, impactful initiatives by coordinating and supporting ongoing and upcoming programs across the department.

Coordinator Support & Process Execution

• Maintain accurate HRIS workflows and ensure documentation and processes align with company standards
  

• Coordinate and support system processes, ensuring accuracy and proper documentation across the employee lifecycle
  

• Support recruitment coordination, including scheduling interviews and managing candidate communications through appropriate channels
  

• Assist with planning, coordinating, and executing People & Culture programs and initiatives
  

• Coordinate onboarding and offboarding logistics to ensure a smooth employee experience that includes behind the scenes impact
  

• Assist with HR coordination related to pre-hire activities and employee transitions, ensuring that procedures are consistently followed
  

Employee Engagement & Culture Execution

• Assist with planning and executing employee engagement initiatives and internal culture-driven programs
  

• Coordinate communication, logistics, and execution for People & Culture initiatives and events, including responsibilities for setup and takedown, some of which may occur outside normal business hours.
  

• Support initiatives that strengthen ACDI’s culture, collaboration, and cross-functional engagement
  

Project & Cross-Functional Support

• Assist with People & Culture projects across departments, including multicultural and cross-border initiatives
  

• Help drive timelines, documentation, and follow-through to ensure successful execution
  

• Provide support on current and additional department initiatives as business needs evolve, including special HR projects, events, and culture-focused programs
  

Reporting & Operational Support

• Assist in compiling non-payroll HR reports and tracking People & Culture metrics to support department initiatives
  

• Identify opportunities to improve processes, workflows, and evaluation tracking in collaboration
  

• Support dashboard maintenance and internal reporting for department visibility
  

Impact of the Role

• Supports in delivering consistent, high-quality People & Culture outcomes
  

• Strengthens employee experience and engagement through organized, thoughtful execution
  

• Helps ensure clarity, alignment, and operational stability within the People & Culture department
  

• Contributes to a positive, people-centered, high-performing culture at ACDI
  

Additional Responsibilities

• This role evolves with the needs of the department and organization, providing support for new projects, special initiatives, and other People & Culture programs as they arise.
  

Skills/Experience/Education:

Required

• 3+ years of HR operations, HR coordination, or HR generalist experience
  

• Experience optimizing HRIS systems or internal workflow processes
  

• Strong systems mindset with experience improving workflows or HR processes
  

• High level of discretion and confidentiality at all times
  

• Strong organizational skills and attention to detail
  

• Ability to manage multiple priorities in a fast-paced environment
  

• Effective communication, coordination, and collaboration skills
  

Preferred

• Bachelor’s degree in Human Resources, Business Administration, or a related field
  

• Experience supporting employee engagement initiatives or internal culture-driven events
  

• Experience working with multicultural or cross-border teams
  

• Professional HR certification (e.g., PHR, SHRM-CP) is a plus
  

Supervisory Responsibility

• This position has no supervisory responsibilities at this time.
  

Work Environment

• Moderate noise level, bullpen environment located at ACDI headquarters
  

• Fast-paced, encouraging, and positive
  

• Employee may be required to furnish mobile services and devices necessary to receive business communications on a continual basis
  

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.