Warehouse Inventory Coordinator

Job Description

Job Description

Manna Food Center Job Description – Warehouse Inventory Coordinator

Reports to

Senior Manager of Logistics 

Direct Reports

None.

Full-Time/Part-Time

FT, M-F 6:30am-2:30pm. Non-exempt

This position requires flexibility for occasional evening and weekend onsite support and availability by phone outside of scheduled hours to address operational needs, including ongoing food distribution activities

Incumbent 

TBD

Wage/Salary

$20.17 - $24.20 Hourly

Job summary 

The Inventory Coordinator is responsible for accurate inventory records and transactions for all food received, stored, and distributed by Manna Food Center. The role maintains Fishbowl data, processes receiving and distribution transactions, monitors inventory levels and rotation, conducts counts, and prepares reports. The Coordinator is accountable for identifying and reporting discrepancies and supporting accurate inventory across all distribution programs, including School-Based Programs.

Key Responsibilities

• Maintain accurate physical and Fishbowl inventory records for all incoming, stored, adjusted, and distributed food.
• Process and verify receiving, shipping, distribution orders, manufacturing tickets, and Bills of Lading.
• Conduct inventory counts, investigate discrepancies, and follow established inventory controls and FIFO rotation.
• Coordinates with the Procurement Manager, School-Based Programs, warehouse staff assigned as needed, and Finance on inventory availability and accuracy, under the guidance and oversight of the Senior Manager of Logistics.
• Maintain inventory documentation and provide timely reports for operational planning, reconciliation, and audits.

Essential Job Functions

• Receive and record purchased and donated food, including retail recovery, individual and organizational donations, food drives, TEPAP, Farm to Food Bank, Farmers Market, rescued food, and returns from distribution sites.
• Verify receiving documents against purchase orders and driver logs; document and report discrepancies to the Procurement Manage, under the guidance and oversight of the Senior Manager of Logistics.
• Maintain product numbers, pallet tags, storage-location records, and FIFO rotation for dry, frozen, and perishable products.
• Determines appropriate storage locations for incoming food, maintains FIFO inventory rotation, and monitors food movement and inventory availability, working with Warehouse Clerks assigned by the Senior Manager of Logistics responsible for warehouse operations as needed
• Process and verify orders and inventory transactions for all Manna distribution programs, including Food for Families, Home Delivery, Prince George County, School-Based Programs, Food as Medicine, Satellites, OCP, and other designated programs.
• Monitor physical inventory against Fishbowl records; conduct weekly cycle counts and monthly counts as assigned, investigate variances, and work toward the established 1% inventory variance target.
• Identify and document damaged, spoiled, expired, or unusable products; obtain required approval before processing inventory adjustments.
• Monitor donated inventory and communicate stock levels, shortages, and products requiring timely distribution to the Procurement Manager, under the guidance and oversight of the Senior Manager of Logistics of the designated area.
• Coordinate with School-Based Program Coordinator and Procurement Manager to maintain accurate inventory records and ensure food is available for School Markets and Smart Sacks.
• Maintain accurate records of food receipts, inventory movements, counts, adjustments, and year-end inventory; keep documentation organized for audit readiness.
• Use Fishbowl and Excel to maintain records, analyze data, and prepare inventory reports.
• Any other duties as assigned by the Senior Manager of Logistics of the designated area.

Reporting

• Provide Inventory on Hand, sales order, purchase order, pricing, donated pounds, and retail food recovery reports as requested.
• Maintain records of donated food pounds, including retail food recovery, and prepare monthly reports as required.
• Report inventory discrepancies, risks, and recurring process gaps promptly to the Senior Manager of Logistics; coordinate month-end reconciliation with the Procurement Manager and Finance Analyst when requested.
• Maintain supporting documentation and ensure readiness for the annual inventory count and external audit.

Minimum requirements

• Able to lift 50 pounds repeatedly and 75 pounds at one time.
• Ability to operate electric pallet jacks, stackers and willingness and ability to obtain certification.
• Proficient in Microsoft Outlook and Excel. 
• Basic Mathematical and Accounting Skills
• Experience effectively collaborating with diverse staff and volunteers.
• Able to multi-task effectively and handle a wide variety of diverse and concurrent responsibilities.
• Detail-oriented and ability to complete work in an accurate and timely manner.
• Excellent customer service skills.
• Excellent communication and organizational skills

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; and stoop, kneel, crouch or crawl. The employee is occasionally required to sit and climb or balance. The employee must regularly lift and/or move objects up to 50 pounds and occasionally lift and/or move objects that weigh more than 75 pounds. The employee must be able to stand continuously for up to 3 hours at a time. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Environmental Conditions

While picking up and distributing food, the employee will be exposed to a wide array of environmental conditions including extreme heat and cold, rain, snow and ice. The employee must be able to work in these conditions for up to 3 hours at a time. 

Racial Equity Statement

Manna Food Center is committed to serving as an ally for racial justice and is proud to be an equal opportunity employer. We are fully committed to equity and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, and national origin. Applicants with lived experience of our service area are encouraged to apply. 

Disclaimer

This job description is not a contract and confers no contractual rights, privileges, or benefits on any applicant or potential applicant. Manna has the right to change any and all terms of this job description, including, but not limited to, job responsibilities, qualifications and benefits. Nothing in this job description constitutes an offer or guarantee of employment. Manna reserves the right to change its current benefits program at any time, in a manner that is consistent with applicable federal and state regulations. 

Manna is an Equal Opportunity Employer.

Qualified applicants should apply by visiting, Careers @ -us/careers-at-manna/