Administrative and Operations Specialist

Administrative and Operations Specialist Discovery District Vision To create a dynamic and collaborative environment where talent, research and innovative businesses interact to create new ideas, new technologies, and new opportunities impacting not only our region but our world. Discovery District Mission Growing university research capacity, resources, and talent Connecting university strengths with the private sector Fostering entrepreneurship and commercialization Creating the physical infrastructure necessary to support research & innovation-based businesses Job Description Full-time, position providing administrative and operational support to the Discovery District team. Position Summary The Administrative and Operations Support Specialist will provide comprehensive administrative and operational support for the USD Discovery District. This position will be located in Building 1 at the USD Discovery District. Responsibilities and tasks include scheduling support, data entry, event planning, social media management, and general day-to-day operations. Experience in financial bookkeeping and reporting is highly preferred. The ideal candidate will have strong organizational skills, a keen eye for detail, and a proactive approach to problem-solving. Key Responsibilities Administrative and Operational Support Assist in coordinating scheduling, events, and shared spaces within the building. Perform accurate and timely data entry to maintain records and databases. Serve as a liaison between tenants, visitors, vendors, building management, and the USD Discovery District team. Manage office supplies and shared space organization. Event Planning Plan, organize, and execute events including logistics oversight, vendor coordination, and participant support. Provide onsite event assistance and support. Social Media Management Assist in distributing approved marketing content including digital and print to promote events, initiatives, and programs. Support USD Discovery District marketing in content production. Monitor and respond to inquiries. Financial Bookkeeping and Reporting Assist in maintaining accurate financial records, including tracking expenses and processing accounts receivable and accounts payable. Assist with budget preparation, reporting, and reconciliation. Assist in providing regular financial updates and support audits as required. Other Duties Provide general office support and assist with special projects as assigned to ensure operational efficiency. Qualifications Education and Experience High school diploma or equivalent required; associate or bachelor’s degree in business administration, accounting, or a related field preferred. Minimum of two years of experience in administrative, operational support, or bookkeeping roles. Skills and Competencies Self-motivated and directed, able to handle multiple projects simultaneously, work well under pressure, research options, and exercise good judgment. Strong organizational skills with specific attention to detail. Proficiency in Microsoft Office 365 specifically Word, Excel and PowerPoint as well as other related software applications. Experience in social media content creation and management tools. Experience in documenting and processing items that require authorization. Excellent interpersonal, written, and verbal communication skills. Ability to use discretion in handling confidential information. Valid motor vehicle operator’s license, with the ability to operate and travel by motor vehicle. Ability and willingness to work occasional extended hours. Work Environment This role requires a physical presence onsite at the USD Discovery District during normal business hours, (Monday–Friday, 8:00 a.m.–5:00 p.m.). Occasional early mornings, evenings, or weekends may be necessary for event support or critical deadlines. Department Description and Cultural Expectations USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse. Equal Employment Opportunity Statement USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse. Physical Requirements Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Sitting for sustained periods of time, Carrying, Climbing Ladders, Climbing Stairs, Driving, Lifting light, Reaching, Walking Describe any of the conditions selected Sensory Requirements Hearing Speaking Describe any of the conditions selected Working Conditions & Exposures Exposure to Dust, Walking/Standing on wood, metal or concrete Please describe, in more detail, any of the conditions checked above Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided. Supplemental Questions Documents Needed to Apply Required Documents Resume Cover Letter Other Reference List Optional Documents (None specified) The South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take Aff… Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted. South Dakota Board of Regents 306 E. Capital Ave, Suite 200 Pierre, SD 57501 View phone number on click.appcast.io #J-18808-Ljbffr South Dakota Board of Regents