Dentistry Program Coordinator

Dentistry Program Coordinator Department: Dentistry | Academic Affairs and Student Affairs Job Summary: The Ohio State University’s College of Dentistry seeks a highly organized, autonomous professional to manage and oversee all aspects of student education records, course scheduling, and curriculum coordination. The coordinator ensures accurate, integrity of student records, facilitates curricular changes, supports graduation and commencement activities, and serves as liaison between the College of Dentistry and other Health Science colleges and university offices. Responsibilities Curriculum and Exam Coordination Coordinates and updates all new courses and academic programs approved by the Dentistry’s curriculum committee. Maintains accuracy for the course catalog by removing dormant courses and updating prerequisites and course descriptions. Independently creates and manages the course and final exam schedule for the college. Coordinates rooms and times for exam accommodations. Initiates curricular changes via the university's curricular approval system. Manages student registration and degree audits, including monitoring elective fulfillment and the graduation process. Serves as the main liaison to the Student Life Disability Services Office related to exam accommodation needs. Serves as the main liaison between Dentistry and the Registrar’s office for all course scheduling and approvals. Routes and tracks approval workflow of courses, degree programs, and course catalog. Provides technical and strategic recommendations to address and resolve scheduling or curricular discrepancies. Student Records, Enrollment and Licensure Implements policies and procedures for student education record management. Oversees student and enrollment records for the college in the Student Information System (SIS). Analyzes activities, operations, workflows, and problems related to student records and enrollment. Develops and implements enhancements to better serve Dentistry students and ensure regulatory requirements are upheld. Submits licensure documentation to the Ohio Board or other state boards as needed. Provides procedural guidance to students with course registration, graduation, and enrollment/degree completion verification letters. Administrative and Liaison Duties Provides administrative support to curriculum and Interprofessional education committee meetings. Coordinates planning and execution of all curricular and interprofessional events with individual faculty and programs, including graduation and precommencement. Oversees commencement activities for the college, including diploma proofing and assisting with commencement line‑up. Attends weekly staff meetings and serves as the backup person for all Academic Affairs needs. Serves on college committees such as the DDS Curriculum Committee and the Academic Progress Committee. Acts as a liaison to the University Registrar and Office of Commencement and Special Events. Collaborates with other health science colleges for data sharing, common activities, and policies focused on students and curriculum. Uses university platforms to generate and analyze enrollment, grade, or other student data as requested. Work Schedule Monday - Friday, 7:30am - 4:30pm, on‑site Pay Range The targeted hiring pay range for this position is $51,500 - $67,250 and will be based on the candidate's experience and education. This position requires successful completion of a background check and alcohol and drug screening. Education and Experience Qualifications Required: Bachelor’s degree in a related field. 4 years of experience in academic administration or registrar services. Strong organizational and communication skills. Proficiency in student information systems (SIS) and university platforms such as SQL Server Reporting Service (SSRS) or Operational Data Store (ODS). Ability to work autonomously and manage multiple responsibilities. Knowledge of university, state, and federal rules and regulations related to student registration and records. Experience in data analysis and reporting. Excellent problem‑solving skills and attention to detail. Preferred: Master’s degree. The university is an equal opportunity employer, including veterans and disability. #J-18808-Ljbffr The Ohio State University