Administrative Assistant I

At the North Dakota Department of Agriculture, we are committed to serving, advocating for, protecting, and promoting agriculture to benefit everyone. Through support for diversity, innovation, research, and trade, we work to strengthen and advance the state's agriculture industry. As a valued member of the department, you will have the opportunity to contribute to meaningful work that supports agricultural producers, businesses, and the citizens of North Dakota.

We offer a comprehensive benefits package, including fully paid family health insurance, paid holidays and leave, a retirement plan, a flexible work schedule, and opportunities for professional growth and development.

Salary Range: $3,500-$3,950 per month

We are seeking an Administrative Assistant with excellent communication and interpersonal skills, strong problem-solving abilities, exceptional organizational skills, and a strong work ethic to join the dynamic and innovative Business, Marketing and Information Division.

As an Administrative Assistant, you will provide administrative support to the Business, Marketing and Information Division and the Department while managing phone calls and greeting and assisting visitors. If you are ready to make an impact and enjoy helping others, this role may be a great fit for you.

Duties and Responsibilities:

• Serve as the initial point of contact by greeting visitors and managing incoming phone calls.
• Responsible for monitoring and managing the Departmental Information email account, providing oversight, and ensuring correspondence is appropriately reviewed and distributed to the designated recipients.
• Assist with a diverse range of administrative tasks and projects, demonstrating flexibility and initiative.
• Sort and distribute mail, process daily deposits, and order office supplies.
• Serve as the Records Retention and Forms Management Coordinator.
• Provide clear communication and administrative support for diverse Department programs, including Ag in the Classroom, the Agricultural Products Utilization Commission, the
• Agriculture Diversification and Development Fund, the Specialty Crop Program, Pride of Dakota, and the Animal Health Division.
• Prepare and distribute division reports, program manuals, spreadsheets, forms, meeting minutes, and agendas.
• Coordinate travel and logistics, including arranging transportation, accommodations, and itineraries for the Business, Marketing and Information Division.
• Oversee the management and use of state fleet vehicles for the division.
• Maintain an organized and professional office environment and complete administrative duties accurately and efficiently.
• Assist with other division events and Pride of Dakota showcases as needed.
• Provide administrative support to the Commissioner in collaboration with the Business, Marketing and Information Division.

This position is based on-site at the North Dakota State Capitol in Bismarck and requires regular in-office presence to support the Agriculture Commissioner, collaborate with the Business, Marketing and Information Division, and fulfill the responsibilities of the position.

Minimum Qualifications:

• An associate degree in business or a closely related field and three years of professional experience in an administrative role; or
• A combination of education and professional administrative experience that demonstrates the knowledge, skills, and abilities required to successfully perform the duties of the position.
• Strong problem-solving and collaboration skills.
• Exceptional attention to detail, accuracy, and thoroughness.
• Ability to work independently and use initiative to identify needs and resolve issues.
• Excellent verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Office Suite and the ability to use technology to streamline administrative tasks.
• A valid Class D driver's license and the ability to travel throughout the state, including overnight and occasional weekend travel, to attend division events and assist with Pride of Dakota showcases as needed.

Preferred Qualifications:

• Strong time management skills, including the ability to prioritize competing deadlines.
• Experience in handling deposits or mail processing, including receipting and securing daily revenue, sorting and routing incoming mail, following documented departmental procedures
• Demonstrated experience providing customer service in a public facing role such as reception, or front desk operations.
• High degree of professionalism, and accuracy when handling sensitive information or interacting with the public.
• Experience with formatting and publishing reports or program materials, along with the ability to draft and edit professional correspondence, reports, and meeting notes.
• Experience coordinate travel and logistics, including arranging transportation, accommodations, and itineraries for the Business, Marketing and Information Division.
• Experience in handling deposits, or mail processing

Application Procedures:

Applicants must complete the online application at by the closing date at 11:59 p.m. CT. The application must include a resume, cover letter, and college transcripts, either official or unofficial.

The cover letter should provide a detailed summary of how your education, professional experience, and skills align with the qualifications and responsibilities of the position.

Applicants must be legally authorized to work in the United States. The North Dakota Department of Agriculture does not provide employment sponsorship.

Applicants experiencing technical difficulties with the application process should contact View email address on click.appcast.io or call View phone number on click.appcast.io. For more information or to request accommodation or assistance during the application or selection process, please contact Shelley Theisen, Human Resource Officer, at View phone number on click.appcast.io or View phone number on click.appcast.io.

About Team ND


"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt


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Equal Employment Opportunity


The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.