Probate and Estate Planning Paralegal

Our estate planning and probate law firm in Wadsworth, OH is looking for an experienced Paralegal to join our team. This is a full-time, on-site position. Current hours are 9am-5pm Mondays and Tuesdays, 9am-6pm Wednesdays and Thursdays, and 9am-3pm on Fridays. Benefits include individual health insurance coverage, 401K, PTO, and nine paid holidays per year. Ohio Heritage Law is a culture-first firm, deeply committed to excellence and to providing the very best client experience. Relationships are the heart of everything we do. We invest in our clients, in one another as a team, and in the referral partners and community who make our work possible. The way we treat each other is a direct reflection of the way we care for our clients, and we are looking for the right person to join our team. Because we are always working to serve our clients better, we regularly refine our systems and practices. The right person for this role sees that as an opportunity rather than an obstacle. A great candidate is someone adaptable, responsive to change, and eager to grow alongside a firm that is always improving. We make robust use of technology to improve efficiency, accuracy, and provide the best client experience. Tech savviness is a must. Attention to detail is critical in this role. Please review this posting carefully and follow the application instructions exactly to be considered for the position. Responsibilities Manage probate court deadlines and filings across several Ohio counties Draft and record deeds with electronic recording software, under attorney supervision and review Conduct client meetings independently for intake, status updates, and routine probate matters Perform signing ceremonies for estate planning documents with accuracy and care Communicate with clients, exhibiting warmth, patience, and professionalism Maintain complete and current client files in our practice management system Support and help refine firm systems and workflows to improve firm efficiency and the client experience Identify issues that fall outside the established process and elevate them to the attorney promptly and with clear context Qualifications Prior probate administration and estate planning experience is a must. This role is not a fit for someone without relevant prior experience Highly accurate, detail-oriented, and able to self-monitor and self-correct work before submitting for attorney review Tech savviness including law firm management and document drafting software (Lawmatics and Wealth Counsel preferred); proficiency with Microsoft Office 365 Sound judgment about when to proceed independently and when to elevate matters to the attorney Strong written and verbal communication skills A kind, professional presence, especially with sensitive topics like death and grief Reliable and accountable. You meet deadlines, follow through, and own your work Preferred Qualifications Paralegal certificate or equivalent Ohio Notary Certification (or the ability to quickly obtain certification) Ohio Remote Online Notary Certification Direct experience drafting estate planning documents and managing probate matters On-site in Wadsworth, Ohio (remote work is not available for this position) Full-time, 40 hours per week Compensation based on skills and experience (range $25-$32/hour) Individual health insurance coverage 401(k) with company match Nine paid holidays Paid Time Off (PTO) #J-18808-Ljbffr