Training Administration Specialist (CCR&R System Support; Registry Trainer & Training Support)

Job Description

Job Description

INCCRRA (Illinois Network Child Care Resource and Referral Agency) is excited to be able to add to our team! Our vision is to provide quality care and education that creates a lifetime of equitable opportunities for all children. INCCRRA is excited to offer position as hybrid positions. SUMMARYThis position is responsible for planning professional development opportunities for Child Care Resource & Referral Staff, as well as supporting the CCR&R System leadership team and committees. This position provides customer service, technical assistance, material distribution, and data entry support as it relates to Illinois Trainers Network (ITN) Trainers, Registry Trainers and Trainings, and CCR&R Work Days and Events.What's in it for you?At INCCRRA we offer a teamwork environment with great benefits. Some of those great benefits include:Competitive employee wagesMedical/Dental/Vision/Life/Disability/Competitive 403(b) + MatchPaid time off summary:13 days of PTO & 12 sick days within first full year of employment.40 hours of PLFA workers act time every calendar year in addition to your accrued time.10 paid holidays off per year as well as employee birthday off.Tuition Reimbursement up to $2,500 per fiscal year.An additional $1,000 per fiscal year offered for employees wanting to learn a new languageHealthy work-life balance with flexible work hours.Hybrid work environment.ESSENTIAL DUTIES AND RESPONSIBILITIES:CCR &R Staff Training Days / CCR&R Professional Development Day / PINQIdentify training needs for all contract required CCR&R Staff positions using results of annual needs assessment, email requests, and ongoing dialogue with CCR&R committeesIdentify and contract with consultants, trainers and speakers for events, as necessarySupport the CCR&R System Leadership Team and Committees with ongoing work and committee recommendationsFacilitate communication between IDEC and CCR&R staffDevelopment and creation of the fiscal calendar of work days and professional development opportunities for CCR&R staffManage registration and communication with target audience for each eventProject research and development of agendas, activities, and professional development opportunities for work days and training eventsUpdate and maintain materials and resources on One Drive for contracted CCR&R staff positionsCompletion of data entry for all work days and eventsMaintain distribution lists for contracted CCR&R positionsRegistry-Approved Trainers and TrainingsManage the Registry Trainer and Training ProgramReview, revise, and recommend policy changes as appropriateUpdate and maintain website and trainer resourcesReview trainer and/or training applications for final approval Illinois Trainers Network (ITN) Trainer and TrainingsProvide technical assistance to CCR&R Training Coordinators and ITN trainers regarding ITN policies and proceduresData entry for ITN trainings in DTPScan and save ITN documents in ContentverseOnsite inventory management of ITN training materials Distribution of training materials and resources for trainings offered by ITNAssist with training event registration and logistics as needed  Other Duties as Assigned may include but are not limited to:Assist Training Administration Manger with project managementReview and maintain internal operations manualAttend conferences as required to promote the Registry and assist members in receiving professional development credit. EDUCATION and/or EXPERIENCEBachelor's Degree from a four-year college or university is preferred, or an equivalent combination of education and experience.Strong written and verbal communication skillsStrong customer service skills and technical assistance skillsDetail oriented with the ability to manage several projectsStrong capacity to accurately enter large volumes of dataStrong knowledge of DTP and how quality assurance pieces are linked to data entryStrong knowledge of Microsoft Office & OutlookSUPERVISORY DUTIESThis position has no supervisory duties.SUPERVISION RECEIVEDWork is accomplished with moderate supervision. Follows established and detailed directions. Work is reviewed for accuracy and overall adequacy.EQUIPMENT/SOFTWARE REQUIREDUse of computer, phone, printer and basic office equipment. Operating systems include/but not limited to: Outlook, email, SLACK, Zoom, Microsoft Teams, Google Docs etc.; MicrosoftOffice software; Specific training provided on INCCRRA's Data Tracking Program.LANGUAGE SKILLSMust be able to speak, read and write English fluently. Any additional language skills are a plus.PHYSICAL DEMANDSThe physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. The employee will work a telework (hybrid) schedule and will work a set number of days in a designated physical office.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment has moderate temperature and noise levels.**We are actively recruiting for this role and will not wait for the closing date of this posting before interviewing or identifying a candidate in which to make an offer to. Therefore, the posting may close prior to the date listed.