Payroll Specialist

Job Brief

Payroll SpecialistToppenish, WA

Employment duration:


Full time

Exempt Status:


Non-exempt

Offer Relocation?:


No

ID:


16878

Join our team as a Payroll Specialist at Toppenish Central Administration. This position is on-site in Toppenish, Washington. Under direction of the Payroll Manager, the Payroll Specialist is responsible for supporting payroll processing, legal filing, benefits payments, liability account reconciliation, and reporting. This position has ensures accurate payroll operations for management and provider positions and utilizes knowledge of variable compensation plans including incentives, base pay adjustments, bonuses, and stipends. The role provides technical support for the administration of the HRIS Payroll and Time Keeping systems, ensuring accurate and efficient payroll functions.

Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics. Visit us at to learn more about our organization.

Position Highlights:

• $26.75-$32.76/hour DOE with the ability to go higher for highly experienced candidates
• Full-time, 40 hours/week position
• 100% employer-paid health insurance, including medical, dental, vision, Rx, 24/7 telemedicine
• Profit sharing & 403(b) retirement plan available
• Generous PTO, 8 paid holidays, and much more.

What You'll Do:

• Maintains the confidentiality and accuracy of payroll information
• Collects information, makes calculations, and enters timesheet data within required department timelines. Reviews timesheets and other data to detect and reconcile payroll discrepancies
• Validates and processes payroll for top management and Contracted Providers, including the payment of relocation, hiring, stipends, and other supplemental payments
• Works with HR Benefits & Leave Department to ensure Payroll staff are up to date with any changes to polices
• Maintains knowledge of state and federal leave laws and uses critical thinking as they apply to payroll payments and employee absence. Performs actions necessary to track and pay state leave time per regulations
• Participates in payroll system updates and ensures compliance with evolving regulations by performing system testing, validation, and necessary adjustments
• Coordinates the payroll batch process for each pay period
• Audits payroll pre-check reports and alerts Payroll Clerks to problems or errors
• Enters and updates employee changes in status, address, exemptions, job title, department transfers, deductions, direct deposit and/or salary in the payroll system
• Collaborates with IT and HRIS teams to troubleshoot and resolve payroll system issues, ensuring seamless functionality and data integrity
• Prepares and distributes payroll reports for the organization's various locations in multiple states
• Generates accrual entries as required. Reconciles assigned payroll general ledger liability accounts
• Assists in compiling payroll audit samples for annual Corp and Profit-Sharing audits
• Submits direct deposit file to bank for distribution to employee accounts
• Assists in annual contribution report and submitting contribution for senior retirement plan
• Maintains knowledge of state and local payroll tax laws and regulations
• Assist in processing payroll tax deposits, tax withholdings and quarterly reporting to multiple states
• Creates and keeps up to date standard operational procedures for payroll department
• Responds to and resolves questions from internal staff and external entities such as creditors. Provides information about deductions, benefits, and procedures to internal staff and external entities as needed
• Stores and files payroll information according to policy
• Works closely with retirement broker on various provider benefits and retirement plans payments
• Processes 403b and 457b contributions to investment firms
• Assists the Payroll Supervisor in submitting legal filings and benefit payments
• Assists with HRIS Payroll/Timekeeping system administration, supporting system enhancements, conducting regression tests, and validating system updates before deployment
• Analyzes payroll system performance, identifies inefficiencies, and recommends improvements to optimize workflows and accuracy
• Supports Payroll Clerk I and Payroll Clerk II by providing technical assistance and clarification of payroll processes as needed
• Performs other duties as assigned

Qualifications:

• Associate's Degree and at least 3 years of work experience in payroll using relevant payroll software and databases, OR High School Diploma/GED and at least 5 years of work experience in accounting or payroll.
• Proficient with UKGPro or a comparable HRIS/Payroll system preferred.

Knowledge/Skills/Abilities

• Skills to prioritize work and handle a variety of tasks simultaneously.
• Skills to work independently with minimal supervision.
• Handles confidential information with discretion.
• Strong attention to detail and high level of accuracy.
• Strong organization skills.
• Effective verbal and written communication skills.
• Intermediate proficiency with Excel.
• Basic proficiency with a variety of computer programs including Microsoft Outlook and Word

Our Mission Statement

"Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being."

Our mission celebrates inclusivity. We are committed to equal-opportunity employment.