Records Supervisor

Correctional Records Supervisor Employee and Operational Support Division | West 2 Tacoma Records Full Time | Permanent Location: Tumwater, WA Salary Range: $5,259 - $7,066 Monthly This position is eligible to telework. Travel may be required for trainings and/or meetings. This position is represented by the Washington Federation of State Employees bargaining unit. The Department of Corrections (DOC) is seeking a highly motivated and qualified individual for a permanent Correctional Records Supervisor (CRS) within the Tacoma Regional Records Office. This position is a full-time, permanent position located in the Tacoma Community Justice Center (CJC) in Tacoma, WA. The Records Division mission is to accurately apply legal document information for the Department of Corrections (DOC), the public and individuals so they can trust the established jurisdiction for those in our care and custody and for the community. Responsibilities Supervise, recruit, coach, oversee, and mentor the Correctional Records Technicians and Correctional Records Technician Leads (CRTL) by operating and managing the West 2 Tacoma Records Office. Operate and ensure the West 2 Tacoma Records Office follows all laws, agency policy and records processes. Use senior knowledge and experience to oversee and liaison multi‑divisional work for Prison, Reentry, Partial Confinement, and the Community Custody Divisions. Provide onboarding and continued on‑the‑job training for staff on the Offender Database System (OMNI), SSTA entry/audits, the Revised Code of Washington (RCWs), DOC Policy, Records Processes, updated case law, public disclosure laws, and criminal history record information laws. Conduct quality control audits of the work completed by the CRTs and CRTL(s). Implement operational adjustments. Track and report monthly established metrics for statistical data for the West 2 Tacoma Records Office. Maintain Terminal Access Coordinator (TAC) II certification or delegate for West 2 Tacoma Records Office. Requisition device IDs for staff within the office. Maintain WSP portal for incoming notices and corrections. Conduct and pass WSP audits for continued use of OMNIXX. Log on ID (LID) Coordinator or delegate for information security for those requiring system access on the DOC network for West 2 Tacoma Records Office. Oversight of Incarcerated Reentry and other Partial Confinement Individuals Earned Release Dates (ERDs), Projected Release Dates (PRDs), Law Enforcement/Victim Services Notifications, Releases and jurisdictional entry of judgement and sentences, resentences, modifications, vacates and other court orders. Enter Judgement and Sentences, modification, vacates and other court orders. Maintain electronic and physical files. Provide effective communication and thorough and timely processing of requests. Required Qualifications High School diploma or equivalent. Five (5) years of experience auditing, maintaining, processing, entering, clarifying and/or calculating sentence structure for individuals’ legal records. College‑level coursework in criminal justice, business administration, accounting, social science or a related field will substitute year for year for up to two (2) years of experience. Intermediate skill level in Microsoft programs. Must respect and maintain confidentiality. Experience creating, maintaining and implementing work methods and setting priorities. Three or more years of demonstrated entry, auditing and reconciliation of SSTA in the department’s electronic database. Preferred Qualifications One or more years of lead or supervisory experience of lower‑level staff. Experience in workgroups for developing computer‑based applications. Demonstrated knowledge of Washington sentencing laws, DOC supervision types and applicable laws. Knowledge of DOC policies to ensure DOC jurisdiction. Knowledge of DOC tolling and associated rules. Knowledge of Revoke and Return sentence calculations and the rules associated with it. Knowledge of department policies, violations, hearings, criminal conviction process and warrants. Special Requirements/Conditions of Employment Pass a CRS skills assessment with 70% or more accuracy. Telework Details This position may be allocated for telework. If authorized for the role, work may be performed from home or another off‑site location within the state of Washington using a reliable internet or cellular hotspot service. Employees are expected to perform assigned duties in a safe manner, to take proper care of all state‑issued equipment, and maintain confidentiality of all information while working off‑site. Employees will be required to commute to a Department of Corrections facility or field office as business requires, which may include components of the onboarding process. Some offices will have a drop‑in area available, however a dedicated workspace within a DOC facility will not be provided. Benefits Remote/telework/flexible schedules (depending on position) Up to 25 paid vacation days a year 8 hours of paid sick leave per month 12 paid holidays a year Generous retirement plan Flex Spending Accounts Dependent Care Assistance Deferred Compensation Employment Equity DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. #J-18808-Ljbffr