Administrative Associate - Rehab Services Admin - Sharon Hospital - Sharon, CT

Administrative Associate - Rehab Services Admin - Sharon Hospital

Responsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the administrative team. Participates in the department's performance improvement activities.

Responsibilities:

• Greets visitors, directs visitors appropriately; maintains the communication flow of the office.
• Prepares reports, memos, correspondence, meeting minutes, special projects, etc., for the Administrative team as requested.
• Reviews and edits all written materials.
• Maintains the Administrative teams appointment calendars.
• Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.
• Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.
• Prepares financial reports; department activities, travel, business expenses, etc.
• Maintains an organized, efficient filing system.
• Records, prepares and distributes meeting minutes as requested.
• Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.
• Interacts professionally with all visitors, within the department/office and with other departments.
• Demonstrates the ability to be flexible and organize during stressful situations.
• Manages and operates equipment safely and correctly.
• Accepts and completes other duties as assigned.

Education Skills Experience:

High School graduate. Microsoft Word, Excel, Outlook, and Power Point. Works on multiple projects. Strong written and verbal communication, and organizational skills. Requires 3+ years experience providing administrative support. Associates Degree preferred.

Working Conditions:

Manual: Some manual skills/motor coord & finger dexterity

Occupational: Little or no potential for occupational risk

Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force

Physical Environment: Generally pleasant working conditions