Grants Assistant

Grants Assistant

The State Library of North Carolina is seeking an enthusiastic Grants Assistant to join our team! The Grants Assistant supports the Federal LSTA Grant Program by performing record-keeping and reporting requirements of the program and monitoring grant recipient adherence to state and federal rules and regulations governing grant expenditures. This position works closely with the Federal Programs Consultant and the State Library's Budget Officer to ensure accurate financial reporting and procedural compliance on all grants and serves as a point of contact for grant recipients throughout North Carolina.

Key Responsibilities

• Process, record, and track all grant-related documents, including applications, awards, agreements, reimbursement requests, and payments.
• Maintain accurate and up-to-date records for the Federal LSTA Grant Program to ensure compliance with state and federal reporting requirements.
• Monitor grant recipients' adherence to applicable regulations and financial guidelines governing grant expenditures.
• Collaborate closely with the Federal Programs Consultant and the Library's Budget Officer to support accurate financial reporting and procedural compliance.
• Serve as a primary point of contact for grant recipients, providing guidance, responding to inquiries, and supporting them throughout the grant cycle.
• Organize, maintain, and retrieve grant-related data and documentation to support audits, evaluations, and program improvements.
• Contribute to the Administration Section by supporting general administrative operations, participating as part of the administrative team, and assisting with office processes, communications, and departmental coordination as needed.

Knowledge Skills and Abilities/Management Preferences

Recruitment Range: $41,206-$54,549

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.

Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. Applicants who possess the following are preferred:

• Demonstrated experience with Microsoft Excel and/or specialized database systems such as grant management systems, Docusign and/or Adobe Acrobat.
• Demonstrated experience working with grant funds
• Demonstrated experience with state procurement and/or purchasing processes.
• Demonstrated experience with travel requests and/or reimbursements
• Demonstrated experience building and sustain effective working relationships with peers and/or colleagues.
• Demonstrated experience working independently and as part of a collaborative team.

Position/Physical Requirements

• Typical work schedule is Monday-Friday, 8-5.
• This position is deemed eligible for hybrid telework under DNCR's Telework Policy.
• Must be able to lift up to 20lbs. with or without a reasonable accommodation.

This is a time-limited position, subject to funding availability, which may last up to 36 months. Time limited employees are eligible for State Benefits. Although the length of time this position will be active cannot be determined, it has the potential to extend up to 3 years (36 months). If you have questions concerning the time-limited status of this position, you may inquire at the interview.

This position is located at:

109 East Jones Street,

Raleigh, NC 27601