Construction Admin Assistant

Construction Admin Assistant Beverly, MA The Project Administrator supports the Project Management team by ensuring all administrative tasks required for client construction projects are completed efficiently from project inception through close-out. This role works closely with Project Managers and the Office Manager to maintain project documentation, coordinate vendor and procurement processes, and track budgets and invoices. This is an excellent opportunity for someone interested in building a long-term career in construction, property management, or design with room for professional growth. Responsibilities: Establish file structures and documentation for new projects, including entry of project details into budget tracking forms Coordinate with client procurement teams to set up vendor accounts and confirm eligibility requirements Gather and submit required vendor documentation such as W9 forms and banking letters Submit vendor proposals for purchase order requests in accordance with client requirements and verify budget alignment Process change order submissions while ensuring amounts align with existing purchase orders and budgets Guide vendors through client invoicing procedures, including third-party billing platforms Record approved invoices into budget workbooks to maintain accurate and current balances Review budget entries for accuracy and consistency across all project documents Monitor vendor purchase order balances and obtain lien waivers as work is completed Maintain organized documentation for tenant improvement requests and project close-out Prepare project close-out checklists and reconcile final budgets with Project Managers Collect as-builts, manuals, warranties, and final lien waivers for submission to client finance teams Provide daily administrative support to Project Managers and vendors Assist with additional office administrative tasks as needed Desired Competency, Experience and Skills: High school diploma required; college degree preferred or equivalent relevant experience Minimum of 2 years of project management or construction support experience Proficiency with Microsoft Office 365, especially Excel and Outlook Experience with construction accounting and understanding of A/P, A/R, and budget cycles Strong written and verbal communication skills with a professional demeanor Highly organized with strong attention to detail Ability to manage multiple projects simultaneously Self-starter who can work independently with minimal direction Adaptable and able to maintain composure in fast-paced or changing environments Valid driver's license and reliable transportation Pay Range $70,000 - $75,000 USD About Lincoln Property Company Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with the companies privacy policy. Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.