Events & Inventory Support Program Coordinator - Cultural Events & Services

Salary: $17.65 - $23.00 Hourly
Location : Various Locations in Gaithersburg, MD
Job Type: Year-Round Part-TIme
Job Number: FY2026-01046
Department: Parks, Recreation & Culture
Division: Cultural Events & Services (1436)
Opening Date: 01/21/2026
Closing Date: Continuous
FLSA: Non-Exempt


Description
PLEASE NOTE : This position was previously advertised in conjunction with another Program Coordinator vacancy (for administrative support), which has been filled. Recruitment for the Events & Inventory Support Program Coordinator position is being reopened to widen the applicant pool. Applicants who previously applied for this position need not reapply; your application is still under consideration.
The Cultural Events and Services Division in the is seeking a part-time Program Coordinator to support and assist with events, programs, activities, and other Division initiatives.
Approximately 20 hours per week. In-office business hours are Monday through Friday between 8 a.m. and 6 p.m. A core work schedule will be established upon hire. Requires availability to work City events, including those that fall on evenings, weekends, and holidays. Starting hourly rate is negotiable within the range and will be offered at a level consistent with the experience and qualifications of the candidate. Direct deposit of paychecks is a condition of employment for all City of Gaithersburg employees.
To be successful in this position, you must be creative and resourceful, have the ability to learn quickly and work efficiently in support of a variety of events, programs, and initiatives, and be able to work both independently and as part of the team. You must be highly customer focused, diplomatic, an effective communicator, possess solid technology, organizational, and time management skills, and have the demonstrated ability to problem solve, prioritize, multi-task, and meet deadlines. We are a team-based culture, committed to providing outstanding, engaging, and seamlessly executed events, activities, and programs to enhance the well-being and cultural experience of residents and visitors.

Job Functions
What you will do with us :
Program Coordinator - Events & Inventory Support:

• Manage and maintain the Special Events equipment inventory, including tracking, ordering supplies, and organizing multiple storage areas.
• Coordinate the setup, takedown, and transport of equipment for all events organized by the Special Events Team.
• Provide oversight and coordination for contracted event parking shuttles.
• Support the operation of City Farmers Markets, including the setup and breakdown of equipment.
• Perform minor repairs and cleaning of equipment as needed.
• Assist with on-site event logistics, ensuring a safe and smooth experience for staff, vendors, and attendees.
• Provide outstanding service, pursue continuous improvement, and exceed expectations.

Key responsibilities are highlighted above; please to view the complete classification description for the part-time Program Coordinator position.

Qualifications
What you will need to be considered :

• Background and previous relevant work experience in event operations, logistics, warehouse or inventory management, farmers market, or outdoor program support.
• Previous customer service related experience.
• Enjoy hands-on, physical work and logistical coordination.
• Be able to lift, carry, and move equipment and materials weighing up to 30 pounds.
• Be comfortable driving a variety of vehicles, such as cargo vans and rental trucks (no special licenses required).
• CDL or shuttle oversight experience is desired but not required.
• Strong interpersonal, organizational, time management, communication (verbal and written), and customer service skills.
• High level of attention to detail and accuracy.
• Computer proficiency (Microsoft 365 applications).
• AA degree or higher or relevant course work.
• Ability to communicate effectively in English; multilingual skills a plus.
• Valid driver's license and satisfactory driving record.
• CPR/AED and First Aid certification (may be obtained through the City upon hire).
• Or any acceptable equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities to satisfactorily perform essential job duties.

Additional Information
Interested applicants must submit the following to be considered:

• A complete online application (incomplete applications will not be processed)
• Current Resume (attached to the online application)

Review of applications will continue immediately, so prompt application is strongly encouraged. The position will remain open until filled; recruitment will close without notice when a sufficient number of qualified applications are identified or all hiring decisions have been made.
Successful candidates will be subject to a background check and drug/alcohol screening. The City has established an alcohol-free, drug-free, and smoke-free workplace which applies to any person employed by, conducting business with, or applying for a position with the City. Each employee, as a condition of their employment, may be required to participate in pre-employment and reasonable suspicion testing. Employees classified as safety sensitive are also subject to immediate post accident and random testing.
For more information about the position, please contact Events Administrator Lauren Neal at or View phone number on click.appcast.io. Questions regarding the online application process may be directed to the Department of Human Resources at or View phone number on click.appcast.io.
This recruitment will establish an eligibility list which will be used to fill the current vacancies and may be used to fill other openings in this classification which occur in the next 6 months.
Benefits are not available with this position.
01


Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and may be used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information ("see resume" is not acceptable) may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within your application?

• Yes
• No

02


List any relevant courses or other training that you have completed. Include date of completion.
03


Do you have work experience relevant to this position (be sure this experience is reflected in your application materials)?

• Yes
• No

04


Which of the following best describes your overall proficiency level in Microsoft 365?

• None
• Limited - Occasional use of basic functions
• Average - Regular use of basic functions
• Proficient - Frequently use advanced functions

05


List any other relevant computer skills (include software and database applications) and/or equipment operated.
06


Do you possess a valid driver's license?

• Yes
• No

07


Are you First Aid and CPR/AED certified?

• Yes
• No

08


A successful candidate for this position must be available to work evenings, weekends, holidays and/or additional hours based on event requirements. If hired for this position, do you agree that you will be able to fulfill these expectations?

• Yes
• No

09


How did you first learn about this employment opportunity?

• City of Gaithersburg Website
• Job Interest Card Notification
• Indeed
• GovernmentJobs.com
• Other Website
• Social Media
• Friend or Relative
• I am currently a City of Gaithersburg employee
• Other

Required Question