Administrative Assistant

Administrative Assistant III Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures Essential Responsibilities Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner. Processes department timekeeping and employees changes. Greets and directs visitors. Responds to telephone callers by answering routine questions. Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies. Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency. Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors. Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff. Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files. Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors. Minimum Requirements Requires high school diploma or equivalent and five years experience in administrative support services. Additional secretarial or administrative coursework preferred. Requires a broad knowledge of department operations and policies. Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications. Preferred Requirements Demonstrated attention to detail and strong organizational skills Self-starter with the ability to work independently and manage competing priorities Advanced Microsoft Office proficiency (Excel, Word, PowerPoint, and Outlook) As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you're ready to be a part of something big, we invite you to join our team. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Individuals with a disability who need an accommodation to apply please contact us at View email address on click.appcast.io. The anticipated starting base pay for this position is: $21.90 to $30.70 per hourThis position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part. In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information. All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility. Xcel Energy endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at View email address on click.appcast.io. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.