Vendor Management Coordinator

CoreWeave is The Essential Cloud for AI™. Built for pioneers by pioneers, CoreWeave delivers a platform of technology, tools, and teams that enables innovators to build and scale AI with confidence. Trusted by leading AI labs, startups, and global enterprises, CoreWeave combines superior infrastructure performance with deep technical expertise to accelerate breakthroughs and turn compute into capability. Founded in 2017, CoreWeave became a publicly traded company (Nasdaq: CRWV) in March 2025. Learn more at What You’ll Do: The Vendor Management Coordinator role is a hands-on role responsible for executing and directly overseeing the day-to-day vendor lifecycle within Vendor Management — including but not limited to vendor onboarding, ongoing vendor maintenance, and vendor data cleanup and catalog setup and maintenance. About the role: As a newly established team, this role will also be responsible for assisting in building out foundational documentation, including Desktop Procedures (DTPs), process flows, and job aids, to standardize how the team operates. This person will directly execute and manage vendor requests while assisting and leading our offshore resources, ensuring consistent quality and turnaround. Vendor Onboarding Directly process and manage new vendor requests end-to-end in Coupa, including collection and validation of required documentation (W-9/W-8, bank letters, VAT/tax registration, etc.) Perform verification of vendor banking and tax details to reduce fraud risk before activation Partner directly with business owners and other stakeholders to resolve onboarding blockers and documentation gaps Catalog Setup & Management Configure and maintain vendor catalogs directly within Coupa, including item/service data, pricing updates, and punch-out integrations Troubleshoot catalog issues with Coupa admins and coordinate directly with vendors to keep content accurate and current Vendor Maintenance Process ongoing vendor record updates — banking changes, contact/address updates, tax documentation renewals, and approval group/routing changes Apply and enforce verification protocols for sensitive changes (e.g., banking detail updates) to protect against fraud Vendor Data Cleanup Conduct regular audits of the vendor master file, directly identifying and remediating duplicate, inactive, or incomplete records Maintain data quality standards and execute cleanup cycles in partnership with Procurement Operations and IT Documentation & Process Standardization Own the creation and upkeep of Desktop Procedures (DTPs) for all core team functions (onboarding, catalog setup, maintenance, cleanup) Build clear, repeatable process flows/diagrams for key workflows to support consistency, training, and audit readiness Continuously update documentation as processes evolve or systems change Use documentation as the foundation for training new team members, including offshore resources Team Leadership Lead, coach, and manage day-to-day work of the offshore resources, ensuring adherence to SLAs and documented processes Assign and balance workload across the team, directly stepping in on complex or escalated vendor issues Train team members using established DTPs and process documentation; identify gaps and update materials as needed Cross-Functional Partnership Serve as the go-to point of contact for stakeholders on day-to-day vendor questions and issues Provide regular updates to Procurement leadership on volume, cycle times, and data quality/documentation progress Who you are: 2+ years of experience in vendor management, procurement operations, or supplier enablement, ideally including 1+ years leading or mentoring a team Strong hands-on experience with a procurement/P2P platform (Coupa strongly preferred), including catalog management Experience creating process documentation (DTPs, SOPs, process flows/diagrams) — this is a core, not incidental, part of the role Experience managing or coordinating with offshore/distributed teams Solid understanding of vendor onboarding compliance requirements (tax documentation, banking verification, fraud-prevention controls) Comfortable operating in a "builder" capacity on a new team — establishing process where none currently exists Detail-oriented, organized, and able to balance hands-on execution with team leadership Wondering if you’re a good fit? We believe in investing in our people, and value candidates who can bring their own diversified experiences to our teams – even if you aren't a 100% skill or experience match. Here are a few qualities we’ve found compatible with our team. If some of this describes you, we’d love to talk. Why CoreWeave? At CoreWeave, we work hard, have fun, and move fast! We’re in an exciting stage of hyper-growth that you will not want to miss out on. We’re not afraid of a little chaos, and we’re constantly learning. Our team cares deeply about how we build our product and how we work together, which is represented through our core values: Be Curious at Your Core Act Like an Owner Empower Employees Deliver Best-in-Class Client Experiences Achieve More Together We support and encourage an entrepreneurial outlook and independent thinking. We foster an environment that encourages collaboration and enables the development of innovative solutions to complex problems. As we get set for takeoff, the organization's growth opportunities are constantly expanding. You will be surrounded by some of the best talent in the industry, who will want to learn from you, too. Come join us! The base salary range for this role is $109,000 to $145,000. The starting salary will be determined by job-related knowledge, skills, experience, and the market location. We strive for both market alignment and internal equity when determining compensation. In addition to base salary, our total rewards package includes a discretionary bonus, equity awards, and a comprehensive benefits program (all based on eligibility). What We Offer The range we’ve posted represents the typical compensation range for this role. To determine actual compensation, we review the market rate for each candidate which can include a variety of factors. These include qualifications, experience, interview performance, and location. In addition to a competitive salary, we offer a variety of benefits to support your needs. The benefits below reflect our US-based offerings for full-time employees; for roles in other locations, benefits vary and are shared during the hiring process. These include: Medical, dental, and vision insurance - 100% paid for by CoreWeave Company-paid Life Insurance Voluntary supplemental life insurance Short and long-term disability insurance Flexible Spending Account Health Savings Account Tuition Reimbursement Ability to Participate in Employee Stock Purchase Program (ESPP) Mental Wellness Benefits through Spring Health Family-Forming support provided by Carrot Paid Parental Leave Flexible, full-service childcare support with Kinside 401(k) with a generous employer match Flexible PTO Catered lunch each day in our office and data center locations A casual work environment A work culture focused on innovative disruption California Applicants California Consumer Privacy Act Equal Opportunity & Accommodations CoreWeave is an equal opportunity employer, committed to fostering an inclusive and supportive workplace. All qualified applicants and candidates will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment and consistent with the Americans with Disabilities Act (ADA), CoreWeave will ensure that qualified applicants and candidates with disabilities are provided reasonable accommodations for the hiring process, unless such accommodation would cause an undue hardship. If reasonable accommodation is needed, please contact: View email address on click.appcast.io. Export Control Compliance This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. CoreWeave may, for legitimate business reasons, decline to pursue any export licensing process. #J-18808-Ljbffr Socket.dev