Administrative Secretary-Highway

JOB REQUIREMENTS Under general supervision, performs a full range of varied administrative and accounting duties that require different levels of complexity and confidential responsibility, with knowledge of the Highway Department’s policies, procedures, and activities. This role requires accuracy, attention to detail, and the ability to work independently while supporting department operations. The position also involves communication with internal staff and the general public in a professional manner. ESSENTIAL DUTIES Acquire specialized knowledge of Highway Department operations and procedures. Perform administrative duties, including answering phones, directing callers to the proper individuals, and providing general and specialized information when needed. Sort and distribute daily mail and greet customers at the door to direct them to the proper individuals. Maintain the department postage machine; add postage, run a monthly usage report, and order postage supplies. Take payments and prepare deposits for delivery to Treasurer, including posting payments in CHEMS. Gain exposure to accounting duties such as billing and inventory. Order and maintain inventory of department office supplies. Manage highway conference room calendars for meetings/bookings using a computerized project management system. Coordinate and schedule meetings and conferences for staff pertaining to highway training, including coordinating training materials and supplies for planned events at the Highway Department. Track and gather all documentation for state and county vehicle accidents for billing. Maintain Highway Department policy/procedural handbooks and forms, updating them when changes occur. Assist with managing the department’s annual bid and proposal process; manage Bid/Proposal website. Maintain departmental electronic and manual filing systems and reproduce necessary documents as needed. Organize departmental computer drives/files for clear accessibility. Manage the department work order log and file numbers to requestors. Maintain and update the department website, ensuring posted documents are ADA compliant. Assist with internal communication boards, public road closure calendar, and manage documentation such as the WisDOT Dead Deer Contract. Provide administrative support to departmental managers with varied clerical duties as needed under the direction of the Business Manager. Follow oral and written instructions accurately and efficiently. PHYSICAL DEMANDS Ability to lift up to 20 pounds occasionally and up to 10 pounds frequently. Intermittent sitting, standing, and walking throughout the workday. Use of hands and feet for repetitive grasping, fine manipulation, and operating office controls and equipment. Occasional bending, twisting, squatting, and reaching. Verbal communication required for relaying information clearly. Auditory and visual acuity are required to distinguish people, objects, and sounds in various work settings. OTHER EXPERIENCE AND QUALIFICATIONS Working knowledge of general office procedures and clerical practices. Strong computer literacy, including proficiency in Adobe, complex accounting software, and Microsoft packages such as Word, Excel, and Projects. Knowledge of making documents accessible (ADA Compliant). Accurate keyboarding skills (minimum 80 net keystrokes per minute preferred). Strong filing system skills to create, manage, and maintain a computerized filing system. Ability to understand and execute both routine and moderately complex written and verbal instructions. Knowledge of basic accounting with some exposure to accounting a plus. Strong organizational skills and the ability to prioritize and manage multiple tasks. Independent judgment, attention to detail, and a high level of accountability. Ability to communicate clearly and effectively, both verbally and in writing. Strong interpersonal skills and the ability to work cooperatively with other staff, departments, and the public. Must be able to work the hours required by the position. BROWN COUNTY E-VERIFY Brown County is an E‑Verify employer. Click the links below for more information: APPLICATION INSTRUCTIONS Apply Online: #J-18808-Ljbffr