Summer Conference Assistant

Claremont, CA Summer Conference Assistant Job Description The Summer Conference Assistant will assist the Events department and clients with various summer events. The position is scheduled to begin on or around May 20, 2026 and end on or before August 8, 2026.

PRIMARY PURPOSE/GENERAL DESCRIPTION

The Summer Conference Assistant will assist the Events department and clients with various summer events. The position is scheduled to begin on or around May 20, 2026 and end on or before August 8, 2026.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES

ESSENTIAL FUNCTIONS

This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned. Provide assistance for all aspects of conferences and events as assigned. Responsible for opening and closing event spaces. Assist Events department with delivering an exceptional guest experience. Coordinate registration and set-up and takedown of the event site. Interface with each client in a professional and competent manner. Perform other essential duties and tasks specific to the position as assigned. Active support for the College’s Principles of Community and Institutional Values in the performance of job duties.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES

Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Ability to work independently and execute tasks via written and direct instruction. Ability to effectively work with a wide variety of audiences, including but not limited to students, staff, faculty, administration, guests of the college, and other patrons. Must be able to handle multiple responsibilities, follow directions, take initiative, and be flexible with work schedules. Attention to detail with good organizational skills. Experience working in fast‑paced and busy environments. Willingness to ask questions and learn. Must be able to work varied shifts, including nights and weekends. Must be dependable and able to meet schedules and deadlines. Ability to use problem‑solving skills. Experience with providing exceptional customer service.

QUALIFICATION STANDARDS

EDUCATION & EXPERIENCE

Any combination of education and experience that provides the required knowledge, skills, and abilities. Previous experience in event or conference planning is preferred.

LICENSES / CERTIFICATES

None.

HOURS & CLASSIFICATION AND STATUS

This is a temporary status, full‑time, non‑exempt, non‑benefits eligible position. Hours will vary based on department needs. This position is scheduled to begin on or around May 20, 2026 and end on or before August 8, 2026. Hourly pay rate: $16.90. The hourly rate of the individual selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

SUPERVISORY RESPONSIBILITY

None. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is generally quiet to moderate. During events, the noise level may increase due to the use of audio systems to project sound. Physical and Mental Requirements Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans. Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend, kneel, and stoop, for example, to file or lift or move supplies, bulk items, equipment, and packages, often in a dusty environment. Ability to move about. Ability to walk on uneven surfaces such as grass, dirt, stairs, and other outdoor environments. Ability to get in and out of vehicles. Ability to lift and carry short distances up to 35 lbs. At-Will Employment Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At‑Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law. #J-18808-Ljbffr Scripps College