Records Specialist

Job Title

Job Title

Job Description

Please ensure that you fill and attach the Release Form (you will need to open this link via internet explorer to sign it digitally). Your application will not be considered complete without this.

Please ensure that you fill out this DPS criminal background check permission form. (Download PDF reader) (you must open this in internet explorer to digitally sign). All that is needed is your name, signature, and the date. You will need to attach this to your application. CRIMINAL CHECKS CAN NOT BE RUN WITHOUT THIS FORM AND YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. Please make sure you have followed all instructions and completed all requirements for this application. Please also note that there are several exams before you can be employed and these may take some time to complete. When filling out your reference section please ensure:

1. All references are responsible adults of reputable standing in their communities, business, or profession.
2. You have known them for at least 7 years
3. Include references who know you well, such as social and family friends, co-workers, and military acquaintances.
4. Do NOT include relatives, employers, housemates, or other individuals listed elsewhere in your application.
5. All 5 references requested are required and will be contacted. Any application without the required references or with falsified information will be considered incomplete and will not be continued through the process.
6. If you do not list a valid email for references, this will delay the process.

Main ta in a nd u p d a t es b o th p h ys i ca l a n d co mput e r fi l es; pro cesses a nd di st r i b u t es fin ge r p r i n t fo rm s t o a ppropr i ate age n c i es a nd c ourt s; comput es j a i l c r e d i t fo r i n mat es, an d pro v i de s i n fo r m a t i on t o v ari o u s p a r t i es; o p e rat es TL E T S/N L E T S sys t e m to obta i n n ee d e d i nfor mat i on; p e r fo r ms in di v i d u a l inmate r eco rd c h e ck s fo r va ri o u s l aw e n fo r c em e nt a g en c i e s; furn i s h es inm a t e ph o t og ra p h s a s n eede d.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Maintains and updates both physical and computer files and scans files.
• Cleans, corrects, and files all inmate bookings received from jail.
• Compiles jail credit for inmate files, including providing information to authorized requesting parties.
• Obtains needed information from TLETS/NLETS system.
• Checks the validation of all warrants and protective orders in the TLETS/NLETS system for Midland County Sheriff s office and answers warrant hit requests.
• Processes all correct ions from the Texas Office of Public Safety for fingerprints and dispositions for state and national data base.
• Furnishes individual in mate record checks on request to all law enforcement agencies nationwide, courts, County and District Clerk's offices, individuals, and companies and Military Recruiters.
• Logs all requests for record checks and outgoing paperwork and pictures.
• Furnishes inmate pictures from X-image and develops black and white pictures as needed.
• Furnishes line ups for Midland County and other agencies as needed.
• Provides photographs to the media as needed.
• Maintains records on gun (multiple) purchases.
• Enters dispositions of cases in computer, and files.
• Prints reports of blotter and arrest sheet and furnishes copies to agencies and sections requesting them.
• Furnishes parole list to pertinent sections.
• Check s for deceased in mates and maintains files, destroys files after receiving validation of death.
• Furnishes letters of recommendation for Immigration, Visa, and Airport Security, as well as employment and other miscellaneous requests.
• Enters DPS and FBI numbers & additional data from rap sheets into computer, and files sheets.
• Assists all criminal justice personnel with any requests pertaining to record check information.
• Processes registration of sex offenders.
• Collects money and makes change and receipts for arrest reports and record checks.
• Enforces the constitution and the laws of the United States and of the State of Texas.
• Regular and timely attendance is required.
• Shall abide by all Midland County Polices and City, County Ordinances, State and Federal Laws.
• Performs any assignments issued by chain of command and/or the Sheriff.

Qualifications, Education, and/or experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school graduation or its equivalent, plus at least one year of experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Certification from the Texas Law Enforcement Telecommunications System (TLETS), including TCIC/NCIC Certifications and Certification on sex offender's registration policy and procedures.

Knowledge, Skills and/or ability

Court documents; local, state, and federal laws relating to operation of Sheriffs office; TCIC/NCIC system and procedures; Office policies and procedures; and standard office practices and procedures.

Operate computers; organize and prioritize tasks to be performed; read manuals, letters, and memos; write letters and memos; perform basic mathematical calculations; interpret policies and procedures; analyze information; work independently and make sound judgments; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co workers.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands to arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.