Police Records Clerk (Part-time)

Part-Time Police Records Clerk

This position is responsible for logging and maintaining police records for development of investigative and statistical reports. Work includes a wide variety of typing, clerical and general office duties in the Police Services Department.

Major Duties

Supervisory Controls: This person works in the Police Department under the direct supervision of the Records Clerk Supervisor.

Guidelines: Guidelines for this position include city ordinances, departmental policies and procedures and relevant state and federal laws. These guidelines are clear and specific.

Complexity: The position consists of related administrative and clerical tasks.

Scope and Effect: The purpose of this position is to log and maintain police records for investigative and statistical reports.

Personal Contacts: Contacts are typically with co-workers, the general public, and other city employees.

Purpose of Contacts: Contacts are typically accessed to exchange information, resolve problems and provide services.

Physical Demands: The work is typically performed with the employee sitting at a desk with intermittent standing or walking. The employee occasionally lifts.

Work Environment: The work is typically performed in an office.

Supervisory and Management Responsibility: None

Minimum Qualifications

Knowledge Required by the Position:

• Knowledge of basic computer operation;
• Knowledge of modern office practices, procedures and equipment;
• Knowledge of record-keeping techniques;
• Knowledge of statistical record-keeping techniques;
• Knowledge of correct English language usage, grammar, spelling, punctuation and vocabulary;
• Knowledge of laws, rules and regulations related to assigned activities;
• Knowledge of applicable laws, codes, regulations, policies and procedures related to assigned activities;
• Skill in oral and written communication skills;
• Skill in using tact, patience and courtesy;
• Ability to ensure proper police practices and procedures are followed;
• Ability to work confidentially and with discretion;
• Ability to understand and follow oral and written directions;
• Ability to maintain routine records;
• Ability to operate a computer terminal to enter and retrieve data;
• Ability to learn the computerized records system;
• Ability to read, interpret, apply and explain codes, rules and regulations, policies and procedures;
• Ability to establish and maintain cooperative and effective working relationships with others.