LEAD SUPERINTENDENT

Job Description

Job Description

Summary/Objective :

The Lead Superintendent oversees the full scope of the physical construction of the project. The Lead Superintendent is responsible for Safety, QA/QC, Subcontractor Management, Document Control, Schedule, Relationship Management & Project Management while representing Callahan Construction Managers throughout the full project cycle. The Project Superintendent is responsible for the supervision of the day-to-day work in the field and is expected to turn out high-quality work in the largest possible quantities for the lowest possible cost in the shortest possible time. The Lead Superintendent also plans in advance and ensures the flow of personnel and materials will be available.

All Callahan employees are required to be respectful and professional in their day-to-day work and to be ethical in all practices.

Essential Functions

Safety:

• Enforce compliance with all safety laws and regulations. Stop unsafe work and order Callahan, Inc., and Subcontractor employees away from hazards, etc. Ensure follow through of all safety recommendations of the Safety Manager
• Manage safety inspection reports, verify remediation has occurred and document
• Manage implementation and updating of NFPA 241 Plan. Notify and send all updates to Fire Department
• Manage site security daily - gates, fence line, signage, cameras
• Walk entire project daily reviewing overall compliance and document in the daily report
• Ensure that the project is prepared for OSHA inspections and take lead in any visits or inspection processes
• Notify Safety Manager of all incidents and near misses
• Hold stand downs as needed
• Coordinate with subcontractors and the Safety Manager for all JHAs and SOAP plans in advance of the work.

QA/QC:

• Create QA/QC management plan with Project Team, QAQC Manager and In House Architect
• Lead the project QA/QC process, ensuring all team members are participating in documentation, communication and execution of the plan
• Drive the process for all mockups and quality benchmarks
• Schedule, lead and document all area-specific preconstruction and mockup meetings
• Continuously monitor job progress on-site, checking all work to ensure compliance with Contract Documents
• Update QA/QC Manager on schedule, progress and issues
• Oversee the punch process, deficiency log, work to complete lists and final acceptance, utilizing PlanGrid
• Manage and verify MAAB, ADA, & FHA Compliance

Subcontractor Management:

• Ensure work is available to subcontractors to be successful
• Identify and resolve problems and conflicts, organize meetings and cooperate with team members in various roles as necessary
• Maintain good communication and relationships with the labor force and their leaders
• Initiate all Subcontractor Pre-mobilization Meetings (Exhibit S) with the subcontractor and all required parties to ensure that all requirements are understood
• Manage risk prevention requirements of site and Subcontractors by ensuring subcontracts and insurances are in place prior to mobilization
• Initiate badge program and ensure that all Subcontractor employees have undergone badge process and safety review prior to starting work
• Execute weekly subcontractor meetings
• Understand all subcontract scopes of work, identify scope gaps and oversee subcontractors to ensure compliance
• Manage and enforce daily cleanup and housekeeping; send notice to non-participating subcontractors
• Organize all logistics, delivery management and documentation of materials with project field staff
• Notify the Subcontractor and PM/APM of any delays resulting from labor, equipment or material shortages
• Give notice as required by subcontract agreement with written confirmation to a Subcontractor prior to performing any work for which a back charge will be processed

Document Control:

• Understand the plans, specifications, site, estimate, owner contract and qualifications, and subcontracts to the extent that the scope, magnitude, and relationship to the finished product are known Understand budget and attend all job cost meetings
• Manage Daily Reports
• Prepare and complete the Project Daily Report containing an accurate record of trade forces and activities, areas worked, deliveries, visitors, weather and any other pertinent information using Viewpoint Team
• Manage T&M Log - verify all slips for work was approved, log is fully detailed
• Manage and perform shop drawing review
• Provide daily photo documentation of project and upload to job folder
• Compile and maintain all permits, testing and inspections required for successful project completion and acceptance related to assigned area or scopes
• Create and track hot lists

Schedule:

• Create, manage and update the construction baseline schedule
• Create and update 3 week look ahead weekly, within the parameters of the current project schedule
• Provide input for schedule update
• Create and manage break out schedules for all areas
• Plan work in advance of actual operations to permit time for eliminating conflicts in plans, specifications or between trades and to ensure material and equipment deliveries as required
• Coordinate and oversee the scheduling of subcontractors, consultants, inspectors, and vendors.
• Monitor and communicate with subcontractors to ensure that they maintain adequate forces and productivity to execute the work in accordance with the schedule requirements.
• Own, track, update and notify of all schedule delays to Lead Superintendent, PM and PX

Relationship Management:

• Establish and maintain positive relations with Subcontractors, Owner, Architect, and Engineers
• Foster and encourage team environment
• Meet abutters, providing a brief overview of the project and providing your contact information
• Communicate effectively in a prompt and professional manner
• Schedule and walk with all non-MEP inspectors - Building Inspector, FD, Conservation, etc.

Project Management:

• Develop project specific, site-regulations
• Develop detailed phasing and turnover plan
• Prepare the site for union interruptions and understand actions in case of same, notify per procedure
• Manage daily activities to plan in advance for all needs of project
• Understand the plans, specifications, site, estimate and contract to the extent that the scope, magnitude and relationship to the finished product are known
• Attend weekly OAC meetings
• Provide input for and track procurement log
• Understand and track budget
• Notify the Project Manager of all required cost changes involving field conditions and receiving authorization before proceeding
• Manage all tool and equipment needs directly through NESB
• Follow the BIM Execution Plan and participate as required
• Create schedule for and provide weekend coverage of Project in conjunction with entire team

Leadership

• Provide clear direction and consistent feedback to your team
• Motivate and coach your team to achieve goals
• Mentor your staff and build relationships
• Delegate tasks to challenge your team and provide growth opportunities
• Engage and promote training and continuous learning for yourself and your team

Development Goals

Job Title:

• Lead Superintendent

Summary/Objective:

The Lead Superintendent should be exhibiting the behaviors below when they are ready to be promoted to General Superintendent. The managers will use these goals to make personalized goals with their direct reports to help them achieve a promotion to the next position.

Safety:

• Finds new ways to promote safety planning with JHAs for their subcontractors
• Runs a safe job site with high inspection report numbers and can provide mentoring to other Project Superintendents

QA/QC:

• Minimizes punch list work on their projects with thorough QAQC throughout construction
• Utilizes the QAQC process to minimize items that get to the deficiency log by bringing 3rd parties into the process and closely monitoring the work.
• Utilizes lessons learned from other projects to apply to their project through area preconstruction or mockup meetings. Supplies lessons learned to other teams in similar conditions.
• Understands big picture of market volatility and strategizes for material and equipment management

Subcontractor Management:

• Plans for work with subcontractors and other projects throughout the company to ensure appropriate manpower is planned
• Identifies all relevant and appropriate content is included in Exhibit S. The ability to modify the meeting agenda as needed for a trade.
• Coordinates with Project team ahead of mobilization to assure all compliance items are in place. Proactive in discussions with subcontractors to hit the ground running seamlessly
• Manages daily cleanup and housekeeping as a requirement for all, no exceptions, with worker safety as a priority

Document Control:

• Understands the big picture for daily reporting and how it relates to owner delays and insurance claims
• Sets a precedent with the entire subcontractor team regarding T&M work and holds true to that throughout construction. Utilizes relationship give and take to minimize costs.
• Proactively brings an issue or RFI up to the General Superintendent if it is potentially impactful to other projects. Invested in current project impacts and the betterment of the company on future jobs as those relate to project issues.
• Ensures the full submittal process is completed in coordination with procurement requirements

Schedule:

• Leads their team and site utilizing the three week look ahead schedule
• Can review a schedule for completeness and appropriate durations and logic; understands critical path.
• Manages the owner delay process with the PX and communicates with other Superintendent regarding subcontractor delays that could impact other projects

Relationship Management:

• Leverages subcontractor, owner and design team relationships to assist with other Callahan projects.
• Creates and builds strong teams.
• Effective and motivational written and verbal communication with all levels

Project Management:

• Has experience in multiple building types
• Identifies issues in scopes/contracts/ Quals for completeness or scopes gaps prior to executed contract or work in place
• Create solutions for potential procurement issues by resequencing and problem solving
• Helps establish budgets and understands owner contract terms to facilitate ways to improve profitability

Leadership:

• Mentor to many and responsible for assessing, creating & delivering training