Coordinator, Education Administration

General and Project Support (for the CLPO) Prepare for all meetings and events, including the preparation of slides, briefing memos, meeting confirmations, etc. Manage the calendar, travel arrangements, mail and calls. Prepare and maintain a $500k Education Admin budget, and manage purchase orders, invoices, and expense reports. Oversee division equipment and supplies. Manage external consultant and contractor relationships, as needed, to support various projects. Schedule and manage division meetings and serve as liaison to other Griffin MSI divisions. Partnership Support Support the CLPO on tasks related to partner stewardship. Prepare draft communications and proposals as needed. Maintain records of communication and partnership in Salesforce. Serve as project coordinator for various division initiatives. Division Support Resource management of spaces and shared calendars. Liaison with Finance Division to support budget and grant tracking. Contract submitter for Education Division. Travel booking for Education Division. Other duties as assigned. Qualifications One to three years of related work experience; non‑profit or management experience is a plus. High School Diploma required, bachelor’s degree preferred. Proficient in MS Office, including Word, Excel, PowerPoint and Outlook. Proficiency in programs such as Canva and Asana. Focused, extremely organized, and able to manage multiple tasks at once. Must have ability to interact with staff at all levels in a fast‑paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient. Demonstrated ability to maintain a high level of confidentiality. Excellent calendar management skills, including the coordination of complex executive and committee meetings. Strong communicator, both written and verbally, with exceptional attention to detail. Values kindness, operates with empathy, and enjoys collaboration. Lifelong learner, eager to help support a team and gain new skills. Passionate about STEAM education and inspiring the next generation of inventive genius. Must be able to work occasional evenings or weekend events. Language Ability to read and interpret documents, write routine reports and correspondence. Ability to speak effectively before groups of employees of the organization. Mathematical Ability to calculate figures and amounts such as percentages, etc. Reasoning Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Physical While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee occasionally is required to sit; climb or balance; stoop, kneel, or crouch. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Work Environment The noise level in the work environment is usually moderate. Salary and Benefits The salary range for this position is $45,000 - $55,000. This full‑time position is eligible for benefits including: Comprehensive medical, dental, and vision plans. An attractive time‑off program including vacation, sick, and personal days. 10 company holidays. 401(k) plans (Traditional and Roth) including a generous employer match. Robust voluntary benefit plans including transportation, legal, and many others. Free onsite garage parking. Inclusion and Belonging Statement The Griffin Museum of Science and Industry is committed to advancing diversity, equity, accessibility and inclusion across our workforce, experiences, and day‑to‑day operations. As Griffin MSI employees, we are each responsible for making the Museum a welcoming place externally for guests and internally for our colleagues within the scope of our roles. Equal Opportunity Statement Griffin MSI is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status. #J-18808-Ljbffr Museum of Science and Industry, Chicago