Inventory Coordinator

Inventory Coordinator

Experience: 0-3 years of purchasing experience Associates degree required, Bachelors degree preferred.

The Inventory Coordinator is responsible for managing vendor confirmations to ensure that purchase orders are received and confirmed accurately and following up on unconfirmed purchase orders. They are also responsible for following up on open purchase orders or open purchase order lines that are past their due date. Additional tasks include working with warehouses on resolving receiving discrepancies (OS&Ds), working with accounts payable to resolve vendor invoice and purchase order discrepancies (APDs), and working with vendors, Inventory Analysts, and the field on business related issues. Seeking highly motivated person with the ability to shift and prioritize workload in a fast-paced, highly transactional environment. Necessary for person to adapt to segment specific processes, and seeking person skilled in navigating through and implementing processes based on business needs. Responsibilities include:

• Following up with vendors on vendor acknowledgements not received (through exception reporting).
• Following up with vendors on purchase order lines that are past due and update purchase orders with updated information (through exception reporting).
• Working with warehouses and vendors to resolve OS&Ds.
• Working with Inventory Analysts, vendors, and warehouses to resolve APDs.
• Building strong relationships with vendors, learning contacts throughout the organization beyond the vendor customer service representative.
• Leveraging relationships to solve problems, such as expediting late POs, improving delivery dates, etc.
• Questioning cost discrepancies with vendors based on a defined threshold.
• Working knowledge of the business and our internal customers (sales reps, customer service, Inventory Analysts, Managers).
• Using knowledge to accurately communicate updates and keep the organization abreast on requests, questions, and concerns; proactively take initiative on questions or issues that arise.
• Working closely with and support Inventory Analysts on business related matters.