Grants Specialist

Grants Specialist

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.

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The Division of Family & Community Services is seeking to hire an energetic and detail-oriented individual to serve as a Grants Specialist, organizing, reviewing, reconciling, and auditing financial statements and complex reports from Bureau program providers for the Office of Family Wellness in Sangamon County. Under administrative direction of the Maternal Child Health Programs Manager, independently performs complex accounting and auditing functions for the Bureau of Maternal Child Health programs including the Better Birth Outcomes Comprehensive and Navigation, Illinois Perinatal Quality Collaborative and Family Connects. Reviews, audits, and reconciles complex statements and reports, enters contract obligations, voucher payments and expenditure documentation into the FCS SharePoint system. Reconciles Bureau grant funds including, but not limited to, General Revenue and Social Services Block Grant. Reviews spending plan contract balances and extracts SAP HANA reports to assist in reviewing historic data and forecasting future spending trends in contracts.

Essential Functions Serves as a Grants Specialist. Provides on-site/remote training with provider fiscal staff regarding fiscal documentation required for grant compliance. Reviews spending plan contract balances, extracts SAP HANA reports to assist in reviewing and monitoring historic data and forecasting anticipated future spending trends across grants and administration contacts. Participates in Notice of Funding Opportunity (NOFO) processes for upcoming fiscal years. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration. Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program Specialized Skills Of the one (1) year of required experience, requires one (1) year of professional experience creating, revising, and utilizing complex spreadsheets including pivot tables and advanced formulas using contract development and execution software programs and spreadsheet applications such as Microsoft Excel.

Preferred Qualifications One (1) year of professional experience creating, revising, and utilizing complex spreadsheets including pivot tables and advanced formulas using contract development and execution software programs and spreadsheet applications such as Microsoft Excel. Two (2) years professional experience reviewing and analyzing programmatic, fiscal, and operational written and statistical reports to ensure compliance, inform decision-making, and improve performance. Two (2) years of professional experience providing fiscal and/or grant compliance training within a public or private organization. Two (2) years of professional experience participating in Notice of Funding Opportunity (NOFO) processes for a public or private organization, including preparing Procurement Business Cases (PBC)s, Contract Adjustment and Approval Forms (CAAFs), contracts and overseeing grantee budgets. Two (2) years of professional experience working with the Grants Accountability and Transparency Act (GATA).

Conditions of Employment Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires the ability to work outside of normal business hours.

Work Hours: Monday-Friday, 8:30am-5pm, 1-hour unpaid lunch. Headquarter Location: 815 E Monroe St, Springfield, Illinois, 62701 Family and Community Services Office of Family Wellness Bureau of Maternal and Child Health Springfield/Sangamon County Work County: Sangamon Agency Contact: View email address on click.appcast.io

About the Agency: The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only)

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APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click "Application Procedures" in the footer of every page of the website. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: View email address on click.appcast.io View email address on click.appcast.io