Sales Operations Coordinator

Job Description

Job Description

Company Overview

We are partnering with a growing custom integration firm serving the Houston, TX market, delivering luxury smart home and commercial technology systems including lighting control, shading, home theater, distributed audio, and integrated security. The company has been in business for roughly two decades and is in an active growth phase, expanding its team and its reach across the region.

This is a people-led organization, built intentionally that way. Ownership came up through the field as technicians and started this company to do things differently. In their own words, "the employees are what runs the company, so we're here for them." The philosophy is simple: every company in this industry does similar work, and the real difference is the people you work alongside.

• A Role Built to Solve a Real Problem — This position was created to fix a genuine bottleneck in how proposals and procurement move through the company, so the impact of your work will be immediate and visible from day one.
• Direct Partnership with the Design Team — You'll take completed system designs from the company's system designer and own everything from there: building the proposal, sourcing materials, and managing vendors through to delivery.
• Light, Predictable Travel — This role is based out of the Houston office, with only occasional travel (about 10-15% of the time) to the company's Spicewood office for training and to see projects in person.
• Personality Over Résumé — The team cares more about whether you're sharp, curious, and comfortable asking "why" than whether you've worked in this exact industry before. If you're good with technology and willing to learn, they'll teach you the rest.
• A Direct, Say-It-Like-It-Is Team — You'll work alongside people who communicate honestly and want someone who can hold their own, ask questions, and speak up rather than default to agreement.
• Room to Grow — This is a growing company with room for salary growth and expanding responsibility as the team and the business scale.

The Sales Operations Coordinator exists to solve one of the company's biggest operational challenges: getting proposals built and out the door quickly, and keeping procurement and vendor management organized and on track. Today, that work is split across a team member who is also responsible for system design, which creates delays. This role takes that work off their plate entirely.

You'll take finished system designs and turn them into complete, accurate proposals, then own procurement and vendor coordination from there, tracking materials, purchase orders, and job costing until each project is fully outfitted. You'll work closely with the company's system designer and its broader operations team, and you'll be trusted with real financial judgment, including holding the line on purchases until funding is confirmed.

The right person is a disciplined, detail-oriented communicator who isn't afraid to ask questions, push back when something doesn't add up, and keep multiple proposals moving at once without letting any of them stall.

• Build and finalize project proposals and quotes, working directly from completed system designs
• Manage day-to-day procurement and vendor relationships, sourcing and ordering materials for active projects
• Track inventory, purchase orders, and job costing to keep materials organized and on schedule
• Hold the line on purchasing, ensuring materials are only ordered once funding is confirmed
• Communicate proactively with the design and operations teams to keep proposals and orders moving without unnecessary delay
• Help reduce proposal turnaround time by working quotes efficiently and accurately
• Travel occasionally (about 10-15% of the time) to the Spicewood office for training and project site visits

Required Qualifications

• Highly detail-oriented, with strong follow-through on documentation, quoting, and purchase tracking
• Excellent communicator who asks questions rather than assuming, and is comfortable speaking up
• Naturally curious and quick to pick up new software platforms
• Comfortable working in project management and quoting software
• Local to the Houston, TX area, with the ability to travel occasionally to the Spicewood office

Preferred Qualifications

• Background in warehouse management, procurement, purchasing, or another operations-focused role
• Experience in construction, custom home building, or another project-driven industry
• Direct experience in custom integration, low voltage, or residential technology is a plus, but not required
• Familiarity with D-Tools or similar proposal and project management software

• Paid time off and company holidays
• Health insurance coverage being introduced company-wide in the new year
• Company laptop and equipment provided
• Support for exploring new training, tools, and platforms
• Annual company celebration with families included

$50,000 to $60,000 annually, depending on experience.

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