Program Specialist

POSITION DETAILS


Employment based visa sponsorship will NOT be considered for this position.

Position Number: 126260
Classification Title: Program Specialist
Working Title: Graphic Designer

Department: Office of Design & Communications
FLSA Status: Non-Exempt
Salary Range: $42,000
Pay Basis: Annually

POSITION OVERVIEW

JOB SUMMARY:


Under the guidance of the Assistant Director for Strategic Communications, will manage project life-cycle from production to completion; work collaboratively with programs and departments to ensure marketing needs are met; monitor social media outlets and develop brand content; produce creative, high-quality, error-free collateral in a timely manner and in compliance with University and campaign-specific standards; research items for collateral and assist with selection, order, and delivery process. Assist in maintaining and building divisional websites in compliance with the web governance and established best practices.

MINIMUM QUALIFICATIONS:


A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

POSITION QUALIFICATIONS:


The Program Specialist must possess project management skills; strong design, communication and prepress knowledge and skills, and be able to establish and maintain positive relationships with University staff, students, contracted partners and vendors. Ability to follow established visual identities as well as receive constructive feedback on projects. Be organized and detail-oriented with excellent written and oral communication skills. Meet deadlines and produce work in a timely and efficient manner.

PREFERRED QUALIFICATIONS:


Working towards or obtained a degree in a design-related field; significant experience with Adobe InDesign, Photoshop, and Illustrator. Experience with web content management and chatbot systems, HTML, AP Style, Jira, and Slate CRM.

ESSENTIAL FUNCTIONS/JOB DUTIES:

• 30% - Work collaboratively with programs and departments within the Division of Student Affairs to create marketing collateral to achieve departmental objectives; cultivate relationships among community stakeholders including faculty, staff, students and vendors. - (Essential)
• 60% - Manage assigned design project requests as well as the production life-cycle of individual projects from timeline development to delivery of finished products; produce creative, high quality, error-free collateral in a timely manner and in compliance with University and campaign-specific standards; keep detailed records of projects in electronic ticketing system; research items for collateral and assist with the selection, ordering and delivery process. - (Essential)
• 10% - Serve on campus committees and workgroups to achieve divisional objectives; assist with annual meetings/staff development events; review staff and student projects for quality and compliance; photography/videography as needed; monitor social media outlets; other duties as assigned. - (Essential)

PHYSICAL DEMANDS:

• Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
• Impact of Deadlines: Externally imposed deadlines set and revised beyond one's control. Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days.
• Standing: Daily
• Walking: Daily
• Sitting: Daily
• Reaching with hands and arms: Daily
• Climbing or balancing: Occasionally
• Stooping: Occasionally
• Use of hands to handle objects: Daily
• Lifting up to 10lbs: Daily
• Lifting up to 25lbs: Occasionally
• Lifting over 25lbs: Occasionally
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:

• This position requires a criminal background screening.
• This position requires fingerprinting.
• This position is eligible for veterans' preference.

Special Instructions to Applicants: Candidates must apply online through the University of West Florida website:

Applicants are required to attach a resume, cover letter and contact information for three references.
An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at View phone number on click.appcast.io or email View email address on click.appcast.io.

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit or call View phone number on click.appcast.io.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.

Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

ADDITIONAL POSTING DETAILS


Number of Vacancies: 1
Work Hours: 8:00 am - 5:00 pm, Monday - Friday
FTE: 1.0
Closing Date: 10/16/2026