Accounts Payable Manager

Job Description

Job Description

The Position is responsible for the management of a high-volume, full-cycle Accounts Payable department processing payment requests for three business entities. The manager is responsible for timely processing and payment of all bank related payment requests, all employee expense and corporate credit card reimbursement requests, and maintaining the integrity of the Accounts Payable systems and policies.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Provide daily support to Accounts Payable staff by having knowledge to answer questions, assist with communications, and identify escalation needs.
2. Review and approve weekly payment run for each applicable business entity. Validate related control documents and perform reconciliation between detailed allocation reports reviewed and final payments detailed on the various disbursement reports.
3. Monitor various department inboxes and system queues to ensure effective workflows are maintained. Investigate delays or unexpected volume increases in holding or reject queues and determine if additional considerations are needed.
4. Maintain the integrity of the Accounts Payable Avidascend processing system through monitoring and performing approved maintenance.
5. Produce periodic and ad-hoc reporting from Accounts Payable Avidascend system to support department oversight, financial reporting, and other research and reporting needs.
6. Maintain significant vendor tracking to ensure key recurring payments are captured in accordance with expectations.
7. Maintain effective communication with department management and internal business partners, creating a cohesive work environment.
8. Monitor and assist with reconciliation of bank accounts.
9. Prepare annual 1099-NEC and 1099-MISC forms and related IRS reporting for all applicable business entities.

Supervisory Responsibility:

This position has supervisory responsibilities.

Position Type:

This is a full-time, exempt position. Typical work hours are Monday through Friday, 8:00am to 5:00pm.

Travel:

No travel is expected for this position.

Work Environment:

This job operates in a professional office environment. This position uses office equipment such as computers, phones, copy and fax machines, calculators, filing cabinets and printers.

Physical Demands:

This position will be responsible for writing, typing, speaking, listening, lifting (up to 50 pounds), driving, carrying, seeing (such as close, color and peripheral vision, depth perception, and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling, and reaching.

Mental Demands:

The incumbent in this position must be able to accommodate reading documents or instruments, detailed work, problem solving, customer contact, reasoning, math, language, presentations, verbal and written communication, analytical reasoning, stress, multiple concurrent tasks, and constant interruptions.

Education and Experience:

• High school diploma or general education degree (GED); 10+ years accounts payable experience, with management experience of at least 2 years; or the equivalent combination of education and experience.
• Ability to use Microsoft productivity software such as Excel and Word proficiently.
• Ability to use Adobe Acrobat PDF software proficiently.
• Ability to manage multiple tasks simultaneously in a fast paced, diverse, and growth-oriented environment.
• Ability to manage small Accounts Payable team and oversee their duties.
• Excellent attention to detail.
• Excellent organizational and time management skills.
• Excellent verbal, written and interpersonal communication skills.
• Ability to consistently meet all deadlines.