DIRECTOR OF FACILITIES MANAGEMENT

Director Of Facilities Management

Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida. The Director of Facilities Management is responsible for guiding the maintenance of the buildings, infrastructure, and equipment. The position is on the Facilities Team and reports to the Chief Facilities Officer.

Vizcaya is owned by Miami-Dade County and is operated by the non-profit Vizcaya Museum and Gardens Trust, Inc. Our mission is to preserve the estate's cultural and environmental resources to engage people in connecting with the past, understanding the present and shaping the future. Our vision is "A Home for Miami, an Inspiration for All."

Essential Functions

• Evaluate and maintain safe, efficient facility operations, including historic and non-historic structures; mechanical, electrical, and plumbing systems; utilities; equipment and supplies; commodity and service vendors; and infrastructure.
• Manage a preventative, cyclical maintenance plan and develop long-range plans that ensure optimal stewardship of facility resources in a historically sensitive manner.
• In coordination with Assistant Facilities Manager, create bi-weekly work plans incorporating cyclical tasks, work order requests, and other special requests. Ensure timely completion and quality of work.
• Monitor and oversee the Building Management System and Maintenance Work Order Software.
• Secure all required inspections and operating permits.
• Research, evaluate and procure goods and services. Oversee vendor performance and delivery of services. Monitor compliance with service agreements.
• Oversee troubleshooting and respond to emergency maintenance requests during and after hours.
• Direct hurricane/tropical storm preparation, response, and recovery.
• Coordinate and collaborate with the Capital Projects Department on capital improvements and other departments for public programs, meetings, and rentals.
• Enhance and maintain a complete and accurate asset inventory.
• Understand and interpret system schematics, equipment manuals, plans, sketches, and construction drawings.
• Safely operate a variety of hand and power tools, material handling equipment, and vehicles in performing duties and train staff, as necessary.

General Responsibilities

• Lead your department to achieve meaningful and timely actions that advance Vizcaya's mission, vision, and strategic plan, strengthening baseline activities while looking ahead to the revitalization of Vizcaya Village and other growth opportunities.
• Bolster Vizcaya's financial strength by supporting efforts to sustain and grow revenues and by playing an active role in pursuing funding opportunities.
• Proactively promote communication, collaboration, and customer service.
• Engage in and promote internal committee participation in your department.
• Recommend hiring, discipline and promotion of staff; review and approve payroll, leave and overtime; set annual employee goals and evaluate performance.
• Create and manage your department's budget; ensure your department understands and complies with Vizcaya's policies and procedures; review staff's work for accuracy and appropriateness.

Position Requirements

• At least five (5) years of work experience as a Maintenance Chief or Facility Manager, including at least five (5) years of supervisory experience.
• Associate's degree in Engineering, Facility or Construction Management or a related field.
• Deep and current knowledge of building trades; mechanical, electrical, plumbing, and cooling equipment; occupational and environmental hazards and safety precautions applicable to maintenance and construction work; building management systems and work order programs.
• Demonstrated leadership, teambuilding, communications, project management, and financial management skills.
• Positive attitude, good interpersonal skills, flexibility and commitment to collaboration, customer service, strategy, and innovation.
• English fluency.
• Proficiency with Microsoft Office, Building Management Systems, and maintenance work order programs.

Factors Vizcaya Will Consider When Evaluating Applicants and Determining Compensation

• Additional relevant work experience, training, and education.
• OSHA or EPA certification.
• Work history includes employment at a museum or cultural facility.
• Spanish, Haitian Creole and other language skills.

Compensation

Vizcaya Museum and Gardens offers competitive compensation, generous paid leave, retirement benefits, and robust medical and other insurance for full-time employees. Compensation will be based on experience and skills. The anticipated salary for this position is approximately $111,000; final compensation will be based on the selected candidate's experience and qualifications and may be higher or lower than this amount.

Work Environment/Physical Demands

Work is conducted both indoors and outside, with some portion involving interaction with the public, community members, partners, donors, vendors, contractors. While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing all day. The employee must frequently lift and/or move items 25-50 pounds and less frequently over 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Vizcaya is a non-smoking environment.

Position Type/Expected Hours of Work/Schedule

This is a full-time hourly non-exempt position (40 hours per week), Monday through Friday from 7:00 AM until 3:30 PM. Evening hours and weekends may be expected, especially during the busy season. Emergency response is 24/7.

Equal Opportunity Employer

Vizcaya Museum and Gardens is committed to equity and inclusion and is engaged in a strategic process to ensure that our staff, Board, and volunteers reflect our community's diversity. Vizcaya welcomes applicants from groups that are underrepresented in cultural organizations and seeks to recruit, develop and retain a diverse workforce.

Vizcaya Museum and Gardens is an equal opportunity employer. Vizcaya respects people of all backgrounds and does not discriminate based upon race, religion, color, national origin, ancestry, sex, pregnancy, childbirth, sexual orientation, gender identity, gender expression, age, marital status, familial status, status as a protected veteran, status as an individual with a disability, status as a victim of domestic violence, dating violence or stalking, or other applicable legally protected characteristics protected by law.