Senior Administrative Assistant

Job Summary

Reporting to the Managing Director of the Human Health and Well-being Impact Year, you will drive daily operations, manage complex calendars, handle event logistics, and streamline administrative workflows for the team. You will act as a key liaison across university leadership, faculty, students, Advisory Councils, and community partners. Bringing sharp organization, discretion, and proactive judgment, you will anticipate needs, manage competing priorities, and independently resolve operational challenges in a decentralized environment. This is a term-limited position estimated to end in August 2028, subject to extension based on business needs, continued funding, and satisfactory performance.

Responsibilities

• Manage the Managing Director's calendar, schedule complex leadership and council meetings, and coordinate briefing materials, agendas, and travel logistics.
• Track meeting outcomes, maintain action-item logs, and follow up with team members to ensure timely completion of deliverables.
• Build and maintain an organized central filing system, digital databases, and distribution lists for all core initiative records and strategic documents.
• Execute logistics for events and meetings, including venue booking, AV setup, catering, speaker itineraries, registration, and post-event administrative follow-up.
• Support financial processes by handling purchasing, P-Card documentation, invoices, expense reimbursements, and honoraria processing.
• Assist the communications team by routing approvals, proofreading materials, and updating email distribution lists and event calendars.

Required Qualifications

• Bachelor's degree or an equivalent combination of education, certification, and relevant experience.
• Minimum of 2 years of progressively responsible experience in a related administrative support role requiring confidentiality, customer service, and attention to detail.
• Excellent organizational, and interpersonal skills, with the ability to manage multiple deadlines and changing priorities, work independently, exercise sound judgment, anticipate needs, and maintain accuracy.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

For more information about the position, and about the Human Health and Well-being Impact Theme Year, please see the comprehensive job description: Administrative Assistant Job Description

Benefits at the University of Michigan:

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off, including family leave
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.