Finance Assistant

Job Description

Job Description

Part-Time Finance Assistant

Position Summary

The Part-Time Finance Assistant supports the daily financial and administrative operations of the company. Primary responsibilities include accounts payable, accounts receivable, billing, collections, account reconciliations, vendor communications, customer support, and general office administration.

This position requires a highly organized, detail-oriented, and dependable individual who can effectively manage multiple priorities while maintaining accuracy and professionalism. The ideal candidate must be able to work independently, provide excellent customer service, maintain confidentiality, and support a fast-paced business environment.

Essential Duties and Responsibilities

Finance & Accounting

• Process accounts payable and accounts receivable transactions.
• Review, code, and enter invoices accurately and timely.
• Prepare and process customer billing according to company procedures.
• Post customer payments and maintain accurate financial records.
• Monitor accounts receivable and follow up on past-due accounts.
• Contact customers regarding outstanding balances and payment arrangements.
• Research and resolve billing discrepancies, payment issues, and account inquiries.
• Reconcile customer statements and assist with account reconciliations.
• Assist with monthly general ledger reconciliations and journal entries.
• Process customer credit applications and maintain supporting documentation.
• Assist with inventory reconciliation and related accounting records.
• Maintain organized and accurate customer, vendor, and financial files.

Administrative & Office Support

• Answer incoming telephone calls and direct inquiries appropriately.
• Greet visitors and maintain a professional office environment.
• Assist with ordering and maintaining office supplies.
• Process outgoing mail and deliveries.
• Maintain organized company files and administrative records.
• Coordinate with vendors regarding office and facility-related needs.
• Assist management with administrative projects and day-to-day office support.
• Run occasional business-related errands as needed.

Customer Service & Operations Support

• Provide professional and courteous customer service by phone and email.
• Assist customers with account questions, billing concerns, and payment inquiries.
• Maintain positive relationships with customers and vendors.
• Coordinate with internal departments to resolve customer and operational issues.
• Assist with inventory counts and operational projects as needed.
• Support company operations through various administrative and clerical tasks.

Qualifications

Education & Experience

• Associate degree or equivalent combination of education and experience required.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of two years of experience in accounting, bookkeeping, office administration, or a related field preferred.

Knowledge, Skills & Abilities

• Experience with Accounts Payable and Accounts Receivable required.
• Understanding of basic accounting principles.
• Experience with SAP Business One preferred.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Professional customer service and telephone skills.
• Ability to prioritize workload and manage multiple tasks effectively.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and exercise sound judgment.
• Reliable attendance and punctuality.

Schedule

• Part-time position, approximately 20 hours per week .
• Schedule may be flexible based on business needs.
• Additional hours may occasionally be available during month-end close, special projects, employee absences, or peak business periods.

Physical Requirements

• Ability to sit, stand, and use standard office equipment.
• Ability to occasionally lift and carry files, office supplies, or packages up to 25 pounds.
• Ability to travel locally for occasional business errands if needed.

This job description is not intended to be an exhaustive list of all duties and responsibilities. Job duties may be modified, expanded, or reassigned based on business needs.

Safari Ltd is an American owned, family operated manufacturer and worldwide distributor of educational toys. These authentic, hand-painted figurines have been inspiring children around the globe for three generations. Our mission is to teach children the importance of nature and its conservation through the joy of play. And we've been doing a solid job so far...

Company Description

Safari Ltd is an American owned, family operated manufacturer and worldwide distributor of educational toys. These authentic, hand-painted figurines have been inspiring children around the globe for three generations. Our mission is to teach children the importance of nature and its conservation through the joy of play. And we've been doing a solid job so far...