Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support a fast-paced consulting team in Fort Wayne, Indiana. This contract-to-permanent opportunity is ideal for someone who thrives in a highly detail-driven environment, communicates confidently with technical stakeholders, and can keep administrative operations moving smoothly. The role offers the chance to contribute to a well-established group, support both virtual and in-person training coordination, and build a long-term career path with strong benefits and growth potential.

Responsibilities:
• Coordinate day-to-day administrative activities for a team of technical decision-makers, ensuring documentation, approvals, and internal requests are completed accurately and on time.
• Organize calendars, meetings, and scheduling logistics for team initiatives, training sessions, and business activities, using sound judgment to manage shifting priorities.
• Support Webex-based and in-person training events by handling communications, materials, attendance details, and follow-up tasks.
• Track projects and administrative workflows in databases and internal systems to maintain accurate records and timely status updates.
• Assist with processing items through established procedures, helping work move efficiently across teams and stakeholders.
• Provide responsive customer service to internal partners by answering questions, clarifying next steps, and escalating issues when needed.
• Contribute to consistency across groups by supporting administrative processes related to teams operating with different procedures and practices.
• Identify missing information, discrepancies, or timing issues early and ask thoughtful questions to keep assignments on track.
• Maintain a detail-focused presence while working with strong personalities and diverse communication styles in a high-expectation environment.• Experience in administrative coordination, office support, or a related role within a business environment.
• Strong attention to detail with the ability to manage multiple tasks accurately and follow through on deadlines.
• Proven skill in scheduling, project tracking, and coordinating activities across several stakeholders.
• Comfortable working with databases and administrative systems to enter, monitor, and update information.
• Effective customer service and communication skills, including the confidence to ask questions and clarify priorities.
• Ability to learn new processes quickly and adapt to a team with established expectations and structured workflows.
• Resilience and composure when supporting assertive personalities in a fast-moving setting.