Office Administrative Assistant (OAA) to Communications and Community Engagement Department

Office Administrative Assistant (OAA) to Communications and Community Engagement DepartmentNon-ExemptDeputy SuperintendentDays (240) and benefits will be specified in the employee contract. Contract will be prorated based on the actual start date.Service CenterNovember, 2026District ValuesWe will always put student needs first.We believe relationships matter.We expect accountability.We operate with transparency.We prioritize student and staff safety.QualificationsHigh school diploma or equivalent requiredEducational office training preferredStrong computer skills and proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Google Suite (Docs, Sheets, Slides)Strong organizational and interpersonal skillsEssential Job FunctionsGreet and direct visitors to the appropriate locations.Prepare requisitions for orders.Assist with the scheduling and management of the appointment calendar, if applicable.Maintains prompt and regular attendanceMaintain and update records, including invoices, receipts, and expense reports.Organize and file documents in a systematic and easily retrievable manner.Verify data for accuracy and completeness, identifying discrepancies for correction.Prepare daily receipts and deposits; reconcile monthly expenditure reports.Open, sort, and distribute interoffice and regular mail.Prepare items for staff orientation and staff handbook.Input data for recordkeeping in multiple software systems.Responds to written and verbal inquiries from a variety of internal and external sources for the purpose of providing information and/or providing direction.Monitor copy and fax machines, and telephones, place service calls as necessary.Coordinate events, preparation of registration, Parent Orientation, and Parent/Teacher Conferences.Input data for recordkeeping in multiple software systems.Ability to produce brochures, handbooks, notebooks, flyers, and meeting agendas.Type administration's correspondence, reports, process evaluations, do general filing and typing.Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.Assist in preparation of building staff emergency phone list.Attend meetings/trainings as required by administration.Must have strong computer skills and proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Google Suite (Docs, Sheets, Slides).May be required to work additional hours as directed.Maintain confidentiality.Present and communicate in a professional manner.Assist in addressing audit findings and implementing recommendations.Ensure compliance with district policies and state regulations.Collaborate with other departmental staff to streamline processes and improve overall operations.Maintains prompt and regular attendanceDemonstrates the ability to maintain positive professional working relationships with othersMaintains emotional control under stressOther duties as assigned by administration.Other Job ResponsibilitiesMust have the ability to lift at least 20 pounds occasionally.Ability to endure prolonged standing, walking, sitting, kneeling, occasional reaching above the head or the shoulders, bending, squatting.