Accounts Payable/Receivable Specialist

Accounts Payable/Receivable Specialist

Control Panels USA is seeking an Accounts Payable/Receivable Specialist to join our growing team. The Accounts Payable/Receivable Specialist will support the financial operations of our growing manufacturing company. This role is responsible for managing full-cycle AP and AR processes, collections activities, and bonding documentation while ensuring accuracy, timeliness, and compliance with company policies and accounting standards. The ideal candidate will have experience in manufacturing environments and proficiency with Sage Intacct. Why CP USA? Join our amazing team! Here's what some of our employees have to say about CP USA:

• Have always enjoyed working for CP USA. This is truly the best working environment I've ever worked in.
• CP USA does an amazing job of making their employees feel appreciated. They also do great at recognizing strengths and giving people the opportunity to grow.
• This is a great company to work for and the employee longevity shows it.

CP USA provides:

• 100% employer paid medical, dental and vision insurance
• Short-term and long-term disability
• Life Insurance
• 401(k) with 50% matching
• Paid time off
• Profit Sharing Bonus Program
• Quarterly company events
• And More!

Our regular work schedule is M-F 8AM-4:30PM with some overtime opportunities as needed. Duties to include but not limited to:

• Process vendor invoices against item receipts and purchase orders. Obtain Project Management approval when necessary.
• Reconcile vendor statements and respond to vendor inquiries.
• Resolve discrepancies with vendors and internal departments.
• Prepare and process weekly payment runs, via check, ACH and wire transfers.
• Assist with month-end closing activities, including AP accruals.
• Maintain vendor files, W-9 documentation, and payment terms.
• Generate and distribute customer invoices daily for projects, service work, and tags.
• Apply customer payments and reconcile customer accounts.
• Process customer credit card payments over the phone.
• Work closely with project managers to resolve billing discrepancies.
• Process city billing reports monthly.
• Process payment applications monthly.
• Process applicable waivers as needed.
• Monitor aging reports and maintain accurate customer account records.
• Support cash flow management through timely invoices and reporting.
• Send management collection reports monthly.
• Make collection emails/calls weekly.
• Track and create finance charge invoices.
• Track and file line/bond claims.
• Send and collect all new customer paperwork and trade reference material for credit approval.
• Conduct credit checks to determine if customers are approved for credit.
• Process employee expense reports accurately and timely.
• Attending meetings and training courses is deemed necessary by management.
• Any other task, assignments, duty, or projects, as requested by management.

Requirements:

• Bachelors degree in Business, Accounting, Finance, or related field preferred
• 3+ years of combined Accounts Payable, Accounts Receivable, and collections experience.
• Experience in manufacturing, industrial, construction, or project-based environments is strongly preferred.
• Experience with bonding documentation and project-related compliance processes preferred.
• Proficiency with Sage Intacct preferred
• Strong understanding of accounting principles and financial processes
• Excellent organizational skills and attention to detail
• Strong communication, negotiation, and problem-solving abilities
• Ability to prioritize tasks and manage deadlines in a fast-paced environment.
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Preferred but not required working with municipalities, utilities, or OEM customers.
• Familiarity with job costing, purchase orders, project billing, and contract documentation is beneficial.
• Experience working in manufacturing environment is beneficial.