Seasonal Accounts Coordinator

Who We Are

At Balfour Beatty Communities, we are dedicated to a singular mission: delivering the quality communities people are proud to call home. We believe exceptional living experiences can only be created when We Care -about our residents, our partners, our communities and each other. Our culture of caring drives every aspect of our business, guiding us to always do the right thing and build meaningful connections as we fulfill the needs of our residents and partners with sincerity, empathy and creativity.

Our Benefits:

• Discretionary bonuses
• Medical and Dental Insurance 1st of the month following employment
• Health, Flexible Spending and Dependent Care Accounts
• Company paid life insurance
• 401K plan with employer matching
• Robust PTO to include, sick, floating holidays, vacation, and personal days
• 2 Volunteer Days per year
• Company paid short-term and long- term disability, parental leave.
• And more!

About the role
The Accounts Coordinator's role is to review, process and discuss accounts payables and receivables and provide Operations Lead support in financial reviews and audits.

What you'll be doing

• Purchase orders (PO): Review status such as order dates and receive dates.
• Invoices: Collect, review, and process for payment. Ensure invoice details match purchase order details. Post invoice batch(s) in Yardi, weekly and monthly.
• Communicate with vendors and internal team members on PO/Invoice details and ensure accuracy and compliance with company policy.
• Added for consideration:
• Manage AP using YARDI accounting software and other programs as applicable
• Processing, to include reconciliation, of AP for vendors and other entities
• Auditing purchase orders, prices, terms of payment, and additional charges (change orders, fees, deductions)
• Establishing and maintain current vendor relationships and using proper policy and procedures to add new vendors
• Communicate with on-site management and residents to resolve rental rate issues
• Post and review rental payments daily.
• Review and secure confidential documents such as Military Orders, Pay Statements, Banking Information and Dependent Statuses.
• AP: Review vendor, price, itemization data and ensure all areas of purchase orders are filled completed. Inspect PO General Ledger accounts are properly coded.
• AR: Communicate with Management Team on rental rate issues, Yardi data or other data that pertains to financial status of a Resident.
• Move In: Review lease for familial status, signature, and proper lease charges; review pay statements, if available, and Military Orders to confirm rank, status, and duty location.
• Move Out: Review BAH reconciliation forms, charge sheets and other related charge files. Ensure proper charges are created and update ledgers. Process deposit accounting and ensure all charges and credits are accurate.

Typical Physical Demands: Regularly use hands to manipulate tools, controls, phones, and computer keyboard. Frequently stand, reach with hands and arms, climb, balance, and stoop. Sit and stand to do clerical work. Regularly lift and move office supplies up to 20 lbs.

Work is performed in an office. Employee frequently interacts directly with community management, facilities management, residents and other staff members during the workday.

Who we're looking for

• High School Diploma or GED
• Minimum of 1 year experience in an administrative, customer service, or accounts payable/accounts receivables role
• Customer relations
• Strong communication skills
• Microsoft Office: Excel proficient
• Yardi Property Management Software is a plus
• Possession of a valid state issues driver's license and safe driving record are required

Balfour Beatty Communities is part of Balfour Beatty Investments and Balfour Beatty, plc, an international group that finances, develops, builds and maintains infrastructure assets.