Office Administrator - College of Liberal Arts & Sciences, Office of the Dean - College of LAS

Office Administrator - Office of the Dean

The Office of the Dean in the College of Liberal Arts & Sciences is searching for an Office Administrator that provides administrative support to the Associate Dean for Courses & Curricula, the Assistant Director for Courses & Curricular Development, and other College of Liberal Arts & Sciences Deans, as assigned. Collaborates with the Front Office Team on initiatives to support the efficient operation of the Office of the Dean, including events, seminars, special projects, and meetings.

Courses, Curricula & General Education

• Guide and support sponsors with the entry of course and curriculum related information into campus course systems and ensure that proposals are complete and supporting documents are attached.
• Conduct pre-reviews of all courses, curriculum, and general education proposals to ensure that all fields and documents follow LAS and campus policies, requirements, and guidelines.
• Assist with meeting scheduling and agenda distribution of Courses & Curricula, General Education, and any other designated committees; ensure that all files are organized in proper formats for reviews by these committees; communicate as needed with college units to obtain additional information, as necessary; attend committee meetings; post minutes of meetings and update appropriate files; and follow-up with reminders. Work with campus-level staff, as necessary, to seek strategic advice on matters of courses, curricula, academic policy, and procedures.
• Coordinate and complete annual reviews of course and curricular items, such as red box error reports, special topics courses reviews, 6-10 violation reports, course fee reviews, and stale and stalled courses and programs.
• Update LAS webpages and documents therein dealing with courses, curricula, and academic policies.
• Assist in the college's Academic Catalog revisions.
• Manage the retention of records for the college relating to courses and curricula and general education materials.
• Other related administrative duties, as assigned to further the mission of the unit.

LAS Administration Support

• Meeting scheduling and agenda distribution for the LAS Policy & Development committee; ensure that all files are organized in proper formats for review; communicate as needed with college units to obtain additional information, as necessary; attend committee meetings; post minutes of meetings and update appropriate files; and follow-up with reminders.
• Collaborate with the Front Office Team on initiatives to support the efficient operation of the Office of the Dean, including events, seminars, special projects, and meetings.
• Collaborate with the Front Office Team to develop and maintain standard procedures for operations and activities, and lead coordination efforts as assigned.
• Co-manage the Associate Deans' calendars, including scheduling, resolving conflicts, coordinating meeting locations, preparing required materials, and ensuring they have all necessary information for each meeting.
• Provide support for video conferencing and webinars, set up Zoom/Team sessions, and work with technology services to setup up and provide meeting and event offerings.
• Attend and participate in staff meetings with Associate Dean for Curricula and Academic Policy and/or Assistant Director for Course and Curricula Development.
• Attend and participate in LAS Front Office staff meetings and scheduled professional development meetings.
• Serve as a liaison between the LAS Front Office and Curricula and Academic Policy unit and provide front office support as needed.
• Other related administrative duties, as assigned to further the mission of the unit.

This is a 100% full-time Civil Service 3253 - Office Administrator position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The budgeted salary range for the position is $50,000 to $60,000. Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University's Workplace Flexibility policy. Sponsorship for work authorization is not available for this position.

Applications must be received by 6:00 pm (Central Time) on Monday, September 21, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume, and names/contact information (including email) for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact View email address on click.appcast.io. For questions regarding the application process, please contact View phone number on click.appcast.io.