Project Manager

Title- Project Manager (Ad Agency) Duration – 12 Months Location – Mettawa, IL 60045 Onsite/Hybrid Schedule: three days onsite/2 days remoteApply fast, check the full description by scrolling below to find out the full requirements for this role.PRIMARY FUNCTION / PRIMARY GOALS / OBJECTIVESThe Project Manager (I) is responsible for the planning, scheduling and execution of all projects (print and digital) within the Client's in-house agency. This role works closely with their assigned account manager to help coordinate daily activities within A3 and continue to develop the ongoing relationship with their respective brand teams to keep projects on schedule, on budget and on strategy.QUALIFICATIONSBachelor degree required1-4 years of ad agency experience required (minimum), project management and pharmaceutical experience a plusStrong attention to detail and excellent communications skills: verbal, presentation, writtenUnderstanding of print and digital project lifecycles and different project management methodologies/stylesFamiliarity with print production process, web technologies and digital trendsHigh energy, positive, organized individual who is comfortable in a high-visibilityKNOWLEDGE / SKILLSUnderstand Client promotional guidelines including, but not limited to, corporate branding, promotional material development, Veeva PromoMats review and corporate complianceUnderstand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production and archivingDemonstrate clear and concise written and verbal communication skillsDemonstrate the ability to prioritize and multi-task to enhance productivity and manage workloadPossess ability to work in a high-volume, rapidly paced environmentProficiency using the Microsoft Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other systems (Kantata/Mavenlink, Workfront)_PROJECT/PROCESS MANAGEMENTDevelop project schedules, allocate resources and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budgetConduct regular status meetings with internal teams and clients to review progress, identify risks, and develop mitigation strategies. Capture notes and distribute recaps with action items.Set up and manage routes for all projects through the internal agency approval process (Kantata, WorkFront)Understand the Medical/Legal/Regulatory (Veeva) review process and prepare all assets and documentation for submission and review in accordance with Client Promotional Material Review ProcessCoordinate interactive resources with studio/programming/creative leadsBe the primary point of contact for all third-party development/deployment vendors providing regular updates, managing expectations, and addressing any issues or concernsCreate, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, spec sheets, estimate tracking, etc.)FINANCIAL MANAGEMENTTrack time on a daily basis.Assist with providing estimates.Assist with billing and ensure billing is completed on schedule.Adherence to all company-wide financial policiesAccountability / ScopeReports to their assigned Client Ad Agency account managerPartners with creative team on project initiativesFor information on benefits, equal opportunity employment, and location-specific applicant notices. xhyhwjd Click here: SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.