Part-Time Museum Events Coordinator, Eskenazi Museum of Art

Since its establishment in 1941, the Sidney and Lois Eskenazi Museum of Art at Indiana University (IU) has grown from a small university teaching collection into one of the foremost university art museums in the country. A preeminent teaching museum, its internationally acclaimed collection includes more than 47,000 objects representing nearly every art-producing culture throughout history. Collection areas include African art, ancient art, Asian art, global contemporary art, European and American Art, Indigenous art, Oceanic art, and prints, drawings, and photography.


Job Summary

The Events Coordinator will schedule, plan, and produce events for the Museum, including scheduling, room setup/breakdown, and audio-visual (AV) support from August through April.

Department Specific Responsibilities

• Setup rooms, including arranging tables, chairs, and other furniture according to event type.
• Escort vendors, performers, and other service providers behind the scenes.
• Set-up, test, and run audiovisual equipment.
• Monitor events and record attendance numbers.
• Breakdown rooms, including returning furniture and supplies to storage, and ensuring the venue's cleanliness and integrity.
• Communicate with internal and external clients about their event needs.
• Schedule event spaces via a shared Outlook calendar.
• Coordinate with caterers, performers, and other external service providers.
• Coordinate with other museum departments, including security.
• Create "run of show" documents to summarize plans.
• Report program attendance using Excel.
• Organize and inventory supplies for events.
• Assess and communicate maintenance needs.
• Support other Education Department programs as needed, such as helping manage large groups of visitors.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 2 years of inventory, customer service, or other relevant experience

SKILLS

Required

• Ability to communicate effectively in speech and writing
• Ability to work collegially with students, staff, faculty, and community members
• Organizational skills to handle tasks concurrently in a complex environment
• Ability to manage different projects simultaneously, and prioritize and manage time effectively
• Reliability
• Attention to detail

Working Conditions / Demands

This position requires the ability to monitor conditions and respond quickly to the needs of guests and security. The position involves sedentary work as well as periods of time moving around an office environment and the campus for up to 8 hours. The ability to move objects weighing up to 50 pounds is required. There will be occasional opportunities for outdoor work (festivals).


Work Location

Bloomington, Indiana


Advertised Salary

$18.00 per hour


Work Hours

15 - 20 hours per week

Some evening and weekend hours required.

Position is capped at 29 hours per week.


Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .


Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Click here to learn more about Indiana University's Job Framework.


Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.


Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .


Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at View email address on click.appcast.io or by visiting IUPD.


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