Procurement & Facilities Coordinator

Role Overview The Procurement and Facilities Coordinator provides essential administrative and operational support to the Procurement and Facilities Services function. The role supports the procurement team through day‑to‑day administrative activities, including credit card transaction processing, procurement database maintenance, reporting, and the purchasing of approved goods and services. The position serves as the primary coordinator for daily facilities operations at the Washington DC office, acting as the on‑site office manager. Responsibilities include overseeing office/building security coordination, office events and logistics, inventory and supplies, routine maintenance, vendor coordination, and staff safety‑related needs. Reporting to the Director of Procurement and Facilities Services, the Coordinator works closely with internal teams and external vendors to support efficient operations, compliance with organizational procedures, and a positive work environment for staff and visitors. Desired Qualifications & Experience Associate’s or Bachelor’s degree in business administration, facilities management, supply chain, or a related field, or equivalent relevant work experience 3-5 years of relevant work experience in an administrative, procurement, facilities, or office management role Experience processing and reconciling credit card or purchasing transactions Familiarity with procurement policies, internal controls, and compliance requirements Experience coordinating vendors and service providers Experience supporting office facilities or acting in an office manager capacity Basic understanding of workplace safety or facilities Strong organizational skills and attention to detail Proficiency in Microsoft Office applications (Excel, Word, Outlook, SharePoint); experience working with databases or procurement systems Ability to manage multiple tasks and priorities in a fast‑paced environment Strong written, verbal communication and interpersonal skills Ability to work independently and exercise good judgment while knowing when to elevate issues High attention to detail and organizational skills Familiarity with ERP systems Other Requirements Essential staff, works from office 5 days/week Must be willing to travel for work as needed Occasional after‑hours or early‑morning work may be required to support events, maintenance, or urgent facilities issues The role may involve light physical activity, such as moving small equipment, supplies, and furniture. Location Washington, DC (On‑Site position, it is NOT Hybrid) Compensation $67,350 to $101,025 annually; in alignment with MSF USA’s compensation framework, new hires are generally offered between the minimum and midpoint of the range based on relevant experience, skills, and internal equity. Visa sponsorship will not be offered for this position. Equal Opportunity & Accommodations Statement MSF-USA is dedicated to creating a diverse, impartial, and inclusive workforce. We are an equal opportunity employer and do not discriminate based on gender identity or expression, sexual orientation, race, religion, age, national origin, disability, marital status, pregnancy status, veteran status, genetic information, or any other differences as per applicable laws. We also provide reasonable accommodations for individuals with disabilities or religious beliefs and practices. If you require accommodations during the application process, please contact us at View email address on click.appcast.io. We strongly encourage individuals from underrepresented communities in the Humanitarian Aid sector to apply. #J-18808-Ljbffr Doctors Without Borders/Médecins Sans Frontières - USA