Project and Construction Administrative Assistant

DESCRIPTION

IET Systems, Inc has an immediate need for a full-time Project and Construction Administrative Assistant who will be responsible for a variety of administrative/clerical support tasks. The successful candidate will have the opportunity to assist on several different projects. This is the ideal role for a person who thrives off multi-tasking in a fast-paced environment. Specifically, we are seeking a high energy, detail-oriented person with a friendly, flexible personality able to handle everything that comes your way.

Essential Duties and Responsibilities:

Essential Duties and Responsibilities:

Gathers, compiles, tracks and reports on information relevant to project assignment from multiple sources.

Organize and maintain company files.

Perform general clerical duties such as photocopying, faxing, mailing, and data entry for Executive & Management Leaders

Compiles, reviews, and analyzes data to ensure projects are on schedule.

Completing clerical and administrative tasks and errands as requested

Obtaining quotes and/or scheduling travel arrangements

Monitor & order office supplies as needed.

Prepare, review & reconcile expense reports.

Maintain professional appearances of meeting spaces.

Effectively monitor, research, analyze and report on project costs

Research, Review, and Ensure that all required documents are submitted with bid proposals.

File Contracts, Purchase Orders and Change Orders to respective folders.

Other duties will be at management discretion.

Qualifications:

This position requires 1-2 years of relevant experience as an administrative assistant or similar role in a professional office environment.

Experience in construction is a plus.

Knowledge of project & construction software is a plus. (Procore, Microsoft Projects, Simpro)

Proficiency in Microsoft Office/ and or Office 365 applications preferred.

The ideal candidate must be capable of succeeding with relative independence in a fast-paced, multi-task environment, applying project management and analytical skills coupled with sound judgment and discretion to help design and execute the many activities and sensitive matters that arise.

Able to work in a team environment.

Exceptional organizational skills & attention to detail

Excellent oral, written, presentation and interpersonal communication skills. • Must be dependable, punctual, and flexible. • Must be at least 21 years of age.

Must have a valid Driver's License • Must have reliable transportation.

A High School Diploma or equivalent is required.

Must be able to pass a background, drug screening and MVR check.

Benefits:

Medical, Dental, Vision, Life insurance, Short-and Long-Term Disability

401K

Paid Time Off (Holidays, Vacation etc.)

Stable company with a family feel

Company culture that works hard yet takes care of employees.

Opportunity for accessing multiple career paths, ongoing development, with support from leaders and your team.

IET Systems is an Equal Opportunity Employer

REQUIREMENTS

IET Systems, is a Systems Integrator based in Mobile, AL specializing in the design and construction of perimeter security solutions and industrial & critical infrastructure for military bases, port facilities, data centers, prisons, industrial facilities, and other customers.