Administrative Specialist II / Adult Clinic Services (Columbia Area)

Salary: $30,700.00 - $39,900.00 Annually
Location : Richland County, SC
Job Type: FTE - Full-Time
Job Number: 188616
Agency: Department of Behavioral Health and Developmental Disabilities
Division: Columbia Area Mental Health Center
Opening Date: 05/21/2026
Closing Date: 6/17/2026 11:59 PM Eastern
Class Code:: AA50
Position Number:: 60006398
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Grade: GEN04
Hiring Range - Min.: $30,700.00
Hiring Range - Max.: $39,900.00
Opening Date: 05/21/2026
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: Please complete the state application to include all current and previous work history and education using verifiable dates.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.


Job Responsibilities
Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Specialist II for Adult Clinic Services (ACS) who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health (OMH), Columbia Area Mental Health Center (CAMHC), Adult Clinic Services, CAMHC #291.
As the Administrative Specialist, working under direct supervision, you will perform advance administrative and clerical duties, which is critical to the operation of Adult Clinic Services, a program within a large mental health center. Apply policies to perform varied tasks which significantly impacts the operation of the unit, make independent decisions concerning the daily operation of the unit.
Responsibilities for this Administrative Specialist II :

• Receive and screen telephone calls, greet patients as they arrive for appointment, notify staff of patient arrival via Avatar and Teams; schedule appointments for patients and staff, making necessary changes as needed, initiate correspondence for patients, as needed, responsible for rescheduling appointments if a staff member is out.
• Assist staff and patients with completing release forms, faxing release forms to hospitals, clinics, other Columbia Area Mental Health Center (CAMHC) programs, Office of Mental Health (OMH) facilities, and other providers tracking receipts of requested documentation; importing documentation received.
• Responsible for maintaining annual updates/financial information on patients assigned to ACS, ensuring that information obtained is scanned to patients' charts and submitted to the business office in a timely manner. Assist in collecting fees, ensuring the accuracy of documentation submitted to the business office adhering to CAMHC and OMH policies and procedures. Assist with collecting patient insurance information and updating patient demographics in patient chart.
• Comply with the Office of Mental Health Compliance Plan and all legal responsibilities and requirements.

Minimum and Additional Requirements

• A high school diploma. Related clerical experience may be substituted for a high school diploma.

Preferred Qualifications

• Bilingual abilities in English and Spanish (or another language) are a plus.
• A high school diploma and two (2) years of clerical experience, or an associate degree in secretarial science or related field; or three (3) years clerical experience.
• Prior experience working with patients with persistent mental illness.

Additional Comments
Post hire, employees must:

• Have strong written and verbal communication skills.
• Be organized and work well with reports and data.
• Have strong customer service orientation when working with patients (i.e. engaging, compassionate, and positive attitude).
• Be able to exercise sound judgement and take initiative in performing daily responsibilities.
• Be flexible and able to work with difficult patients from acute to chronic mental illness and those with complex and co-occurring disorders.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available
• Retirement benefit choices *
  • State Retirement Plan
  • State Optional Retirement Program

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.


Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.


Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.


Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.


Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01


Have you ever been employed by the SC Dept. of Behavioral Health and Developmental Disabilities - Office of Mental Health (OMH) (formerly SC Department of Mental Health)?

• Yes
• No

02


If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application.PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED.Please indicate your understanding to this statement by checking the box below.

• Checking this box indicates my understanding to the above referenced statement.

03


Do you have a high school diploma/GED and clerical experience?

• Yes
• No

04


Please indicate your salary requirements (please be specific and not put "negotiable" or "open").
Required Question