Tax Accountant I

Client Overview:

Our client is a leading organization specializing in payroll, tax administration, and financial operations. With a commitment to compliance, accuracy, and continuous improvement, the company supports complex multi-state payroll tax processes while delivering exceptional service to clients and stakeholders nationwide. Our client is currently looking to add a Tax Accountant I to their team. This is an excellent opportunity to join a collaborative team focused on operational excellence and professional growth.

Salary/Hourly Rate:

$30/hr

Position Overview:

The Tax Accountant I is responsible for administering multi-state payroll tax compliance and ensuring accurate tax filings, withholdings, deposits, and reporting in accordance with federal, state, and local regulations. This role supports payroll tax administration, account reconciliations, tax notice management, and year-end reporting activities while working closely with internal teams and tax agencies to resolve tax-related issues. The ideal candidate is highly analytical, detail-oriented, and thrives in a fast-paced environment focused on compliance, accuracy, and process improvement.

Responsibilities of the Tax Accountant I:

• Payroll Tax Compliance & Regulatory Administration:
  • Coordinate and administer multi-state payroll tax compliance with an emphasis on state and local tax requirements.
  • Review and validate payroll tax filings submitted to the IRS and state agencies on a monthly, quarterly, and annual basis.
  • Remain current on federal, state, and local payroll tax laws, regulations, and requirements.
  • Ensure compliance with W-2 reporting requirements, including Box 12 reporting and FICA exemptions.
  • Research tax regulations and support implementation of process changes to maintain compliance.
• Tax Administration & Filing Management:
  • Calculate, document, and validate payroll tax files and remittances.
  • Ensure timely and accurate settlement of daily payroll tax deposits.
  • Manage year-end reporting processes through data validation and reconciliation activities.
  • Respond to and manage tax notices received from tax agencies.
  • Prepare written correspondence to resolve tax notices and outstanding tax issues.
  • Collaborate with tax agencies and internal stakeholders to resolve tax-related discrepancies.
• Financial Reconciliation & Accounting Controls:
  • Perform account reconciliations and balancing activities related to SUI, FUTA, FICA, and State Income Tax accounts.
  • Collaborate with Finance teams on bank reconciliations and discrepancy resolution.
  • Review tax filings and financial records for accuracy and completeness.
  • Support internal accounting controls and compliance initiatives.
• Project Management & Process Improvement:
  • Manage day-to-day tax projects and ensure deliverables are completed accurately and on schedule.
  • Participate in special projects focused on improving operational efficiency, accuracy, and compliance.
  • Identify opportunities to reduce or eliminate tax notices through process improvements.
  • Conduct User Acceptance Testing (UAT) and support system enhancements when required.
  • Recommend improvements to tax and payroll processes to increase effectiveness and efficiency.
• Customer Service & Issue Resolution:
  • Respond to departmental support tickets and resolve tax-related issues within established service levels.
  • Research and resolve payroll tax discrepancies and filing issues.
  • Handle employee tax-related inquiries with professionalism and accuracy.
  • Support internal teams with payroll tax guidance and issue resolution.
• Audit & Stakeholder Management:
  • Participate in internal and external audits as necessary.
  • Develop and maintain positive working relationships with federal, state, and local tax agencies.
  • Communicate effectively with internal stakeholders regarding tax compliance matters and issue resolution.

Required Experience/Skills for the Tax Accountant I:

• Minimum of 1+ years of progressive experience supporting automated financial operations center projects.
• Minimum of 1+ years of tax and financial administration experience.
• Knowledge of federal, state, and local payroll tax regulations and compliance requirements.
• Strong understanding of payroll tax filing processes and tax reconciliation procedures.
• Working knowledge of accounting principles and financial controls.
• Advanced analytical, problem-solving, and organizational skills.
• Strong attention to detail with a high degree of accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Strong project management and prioritization abilities.
• Advanced Microsoft Excel, spreadsheet, and database skills.
• Ability to reconcile tax filings, deposits, and related accounts.
• Ability to work independently and collaboratively in a deadline-driven environment.
• Resourceful, adaptable, and process improvement-focused.

Preferred Experience/Skills for the Tax Accountant I:

• Experience supporting multi-state payroll tax operations.
• Familiarity with payroll tax reporting systems and automated financial platforms.
• Experience managing tax notices and agency correspondence.
• Exposure to year-end payroll tax reporting and W-2 processing.
• User Acceptance Testing (UAT) experience.
• Experience participating in audits and compliance reviews.
• Knowledge of payroll processing and tax remittance platforms.

Education Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field is preferred.
• Equivalent work experience may be considered in lieu of a degree.
• Significant professional experience may substitute for formal education requirements.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).