Legal Contract Manager

This is an IN-OFFICE position in our FORT MYERS, FL Office

About Us:

TeleSpecialists is transforming healthcare delivery as the nation's largest and fastest-growing digital healthcare leader. By providing expert neurological and psychiatric care directly to over 400 hospitals and health systems across the country, we don't just provide care; we pioneer solutions that make quality healthcare easily accessible.

Join a team where your passion meets our purpose. If you're inspired by innovation, thrive in a collaborative and entrepreneurial environment, and want to be a part of a team that's reshaping the future of patient care, we want you on our team. At TeleSpecialists, you'll discover more than just a job. You will be able to experience meaningful work, accelerated career growth, and the opportunity to redefine healthcare for the future.

Tele Specialists Offers:

• A great culture with a team environment
• A fun, diverse work environment
• A rapidly growing company with career advancement opportunities
• Medical, Dental and Vision benefits
• Tuition Reimbursement
• 401k match
• Paid Vacation
• Leadership Training Classes
• Mentorship Program

About the Role:

The Legal Contract Manager is responsible for the end-to-end management of all contracts supporting the company's clinical, physician, hospital, and telemedicine operations. This role plays a critical function in ensuring that physician agreements, hospital service contracts, payer-related documents, and vendor agreements are accurately tracked, compliant with healthcare regulations, and executed on time.

Essential Duties and Responsibilities:

• Manage and coordinate the administrative lifecycle of contracts across the organization, including physician agreements, hospital agreements, vendor contracts, and other business-related documents.
• Maintain accurate and organized contract records within Salesforce and other internal tracking systems.
• Track contract milestones, renewal dates, expiration dates, notice periods, and required follow-up actions to ensure timely completion and execution.
• Serve as a central point of coordination between internal departments, leadership teams, business partners, and external stakeholders regarding contract status and required documentation.
• Support leaders by preparing, organizing, routing, and maintaining contracts and related documentation throughout the review and approval process.
• Monitor contract workflows and follow up with stakeholders to ensure contracts move efficiently through the approval and execution process.
• Generate reports and provide updates regarding contract status, pending renewals, outstanding approvals, and key deadlines.
• Ensure contract information, metadata, and supporting documentation are accurately maintained and audit-ready within Salesforce and related systems.
• Assist with maintaining standard templates, document organization, and process consistency across the contract management function.
• Coordinate document collection and administrative support related to audits, compliance reviews, onboarding activities, and operational requests.
• Collaborate with departments including Operations, Physician Recruiting, Credentialing, Licensing, Finance, Compliance, and Leadership to support organizational contract needs.
• Identify opportunities to improve administrative workflows, organization, tracking processes, and reporting efficiency.
• Maintain confidentiality and discretion when handling sensitive business and contractual information.
• Provide general administrative and project coordination support for the Legal and Executive Leadership teams as needed.

Qualifications:

• Bachelor's degree preferred in Business Administration, Healthcare Administration, Communications, or a related field; equivalent professional experience may be considered in lieu of a degree.
• Three or more years of experience in administrative coordination, contract administration, project coordination, operations support, or a related business support role.
• Experience working with Salesforce, CRM platforms, contract management systems, or other workflow tracking tools.
• Experience managing multiple priorities, deadlines, and administrative processes in a fast-paced business environment.
• Proficiency with Microsoft Office applications including Outlook, Word, Excel, and Teams.
• Experience handling confidential and sensitive business information with professionalism and discretion.

Preferred Qualifications

• Experience supporting contract administration or document management processes within healthcare, telemedicine, staffing, professional services, or other regulated industries.
• Experience supporting executive leadership teams or cross-functional operational departments.
• Familiarity with electronic signature platforms or workflow management tools such as DocuSign, Conga, ContractWorks, or similar systems.
• Experience working in a high-growth, multi-state, or rapidly evolving organization.
• Experience coordinating processes involving external vendors, business partners, or professional service providers.

Knowledge, Skills, and Abilities:

• Strong organizational and administrative coordination skills with exceptional attention to detail and accuracy.
• Ability to manage multiple assignments, deadlines, and competing priorities while maintaining a high level of organization and follow-through.
• Strong interpersonal and relationship-building skills with the ability to collaborate effectively across departments and communicate professionally with leaders, business partners, and external stakeholders.
• Excellent written and verbal communication skills with the ability to provide clear, timely, and professional communication.
• Ability to work independently while exercising sound judgment and maintaining confidentiality.
• Strong problem-solving and critical-thinking skills with the ability to identify process gaps and recommend practical administrative improvements.
• Ability to maintain accurate records, reports, and documentation within Salesforce and related systems.
• Strong customer service mindset with a proactive and responsive approach to supporting internal stakeholders.
• Ability to adapt to changing priorities and organizational needs in a fast-paced environment.
• Strong technical aptitude with the ability to learn and effectively utilize new systems, workflows, and technologies.

Travel Requirements (if applicable): minimal (less than 5%)

Other Duties:

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties, responsibilities, and activities may change or be assigned at any time based on business needs.

Physical Requirements:

• Must be able to remain in a stationary position (sitting or standing) for prolonged periods, often up to 75% of the workday.
• Needs to occasionally move about inside the office to access file cabinets, office machinery, or shared workspaces.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and printer.
• Must be able to exchange accurate information with clients and co-workers in person, over the phone, and via digital platforms.
• Occasionally moves or transports office supplies, files, or equipment weighing up to 25 pounds.
• Occasionally positions self to maintain files in cabinets or access equipment stored in low or high areas.
• Requires close visual acuity to perform activities such as preparing and analyzing data, transcribing, and viewing a computer monitor for extended periods.

Equal Employment Opportunity & ADA Statement

The Company is an equal opportunity employer and is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. The Company will provide reasonable accommodations for qualified individuals with disabilities in accordance with applicable laws.