Inventory Control Manager

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About Woodgrain:

Woodgrain is one of the top millwork operations in the world, with locations throughout the United States and Chile. With 70 years of quality manufacturing craftsmanship and service, Woodgrain is a top producer of mouldings, doors, and windows, as well as a premier distributor of specialty building products. Woodgrain Inc. is headquartered in Fruitland, Idaho with six divisions and over 45 manufacturing and warehouse facilities in the United States and South America. Since 1954, Woodgrain is proud to be family owned and operated.

Job Description 

Position Title: Inventory Control Manager - Reports to the Branch Operations Manager. 

Position Overview 

Direct the Inventory Management functions of the Branch in accordance with established company policies and procedures by performing the following duties personally or through your direct reports in your department. 

Essential Duties & Responsibilities - Inventory Management 

Manage the Daily Cycle Counting process to insure the accuracy of the Inventory on site at the Branch. 

Manage daily inventory write-offs that occur in the warehouse, in both production shops, during the loading process at night and on the delivery trucks daily and the Lite-Depot so inventory is accurate daily in the branch. 

Set-up racks in the warehouse and all (3) production shops and the Lite­ Depot for branch employees to stage damaged or defective product daily. An Inventory Adjustment sheet must be attached to this rack for the employee too list product being put into these racks daily. Use of the right reason code on the sheet is critical for the Inventory Management team to know why product was put into this rack. 

Manage daily all the "zero find" ship tickets by conducting the due diligence needed to find this product in the warehouse. 

• Manage daily all the "zero find" KP work orders and WT's by conducting the due diligence need to find this product in the warehouse.

• Manage Vendor Returns weekly with all vendors.

• Manage the ICZPN negative available report after any inventory adjustment is made in ICEPA or after an inventory cycle count is updated in ICEPU.

• Manage daily all new Skus coming into the branch and all existing Skus currently in the branch to make sure that all products have bin locations assigned to them both in the primary position and the overstock positions as needed.

• Bin location management is an essential part of the job. All stocked products must have a bin location including order as needed and non­ stock items.

• Manage non-stock products weekly and monthly. Use the color label program for non-stocks so that it is easy to determine how long a non­ stock has been sitting in the branch based on the use of a different color label for non-stocks per month.

• Inventory Audits by row, by vendor, by P-cat need to be performed weekly to assure the accuracy of bin locations on all Skus in the branch.

• Manage the placement of product in the warehouse to ensure that the branch is utilizing all space available efficiently.

• Warehouse Transfer exception management. The use of the GLRBT report or the WTRR report to manage Warehouse transfer exceptions must happen daily in the branch.

Reports that need to be managed daily:

• ICEPC - Daily Counts

• Manage daily cycle counts: Including all daily reconciliation of discrepancies from the cycle count before cycle count is posted for that day. This does include working with the Ops Manager and Warehouse Manager to chase down all discrepancies to the Inventory before this gets posted daily.

• ICZPN - Negative Available Report

• Manage the daily ICZPN negative available report. This must be run after each cycle count update or any inventory adjustments that are made through ICEPA

• ICEPA- Inventory Write-Off's

• Research daily all discrepancies in the inventory that come up related to work order issues, pick ticket issues and WT issues. Work with the Op's Manager/ Warehouse Manager to resolve these issues you write on an Inventory Adjustment form to then be signed off by the Op's Manager then written off in the system.

• ICEAN - Non-Stock Write-Off's

• Research daily all discrepancies in non-stock inventory that come up related to pick tickets and KP work orders. Work with the Op's Manager to resolve these issues you write up on an Inventory Adjustment form to then be signed off by the Op's Manager then written off on the system.

• ICEAN is also the module where Bin Location maintenance can be performed and bin locations can be assigned to all non-stock products in the branch. All non-stock products must have a bin location assigned to the non-stock to make it easy for the employees looking for the product in the warehouse.

• ICEPC / ICEB - Place To Setup And Change Bin Locations

• Row/Section/Bin Verification - Important that a section of the warehouse gets done monthly to verify that you have all the right products in the right bin locations in the SXE / WEBUI system.

• GLRA - Daily Inventory Adjustment Report.

• Manage all the issues that are related to product getting damaged in the production shop, in the warehouse and on the delivery trucks daily. Need to determine where this is happening and what is causing this product to get damaged. You need to understand why product is getting into these damaged carts daily and by whom.

• GLRBT / WTRR - Warehouse Transfer Exception Report.

• Management of warehouse transfer exceptions is a function that needs to be dealt with by the Inventory Control team daily. Understanding the issue and dealing with the issue to adjust and fix the inventory involved is critical to good inventory management.

ICZPU - Unavailable Report 

Manage Un-Available Inventory- Report is used to manage the Vendor return process after the PORM's are processed in the system to make sure the products clear out of Un­ Available. 

The report is also used to manage when and why products are moved to Un-Available so nothing is moved into Un­ Available under the wrong code and left there for a long period of time without being dealt with. 

ICRON - Report to manage Non-Stock Items. 

Manage the special order bin and why products are not being used that come in special for a sales order in the system. 

ICEPN - Non Stock Report 

Report that can be run in place of the ICRON report that details out all current Non-Stocks items available in the branch. This report details out the QTY of the Non-Stock item currently available at the branch and where the product is bin located in the branch. 

PORR - Report of Open PORM's processed and not processed. 

Manage the Vendor return process. Responsible to process all Vendor Returns (PORM's) on a weekly basis for stock and non-stock items. 

Monthly Bl Report - Branch Inventory Adjustments by Reason Code in excel. 

Report used to manage inventory adjustments by reason code. Report details out where the branch is having the most issues related to branch write-offs and gives the Inventory Control Management team a starting point to where the largest issue is occurring in the branch. 

Conduct a training needs assessment on all jobs being performed at the branch as it relates to inventory management with the Op's Manager. 

Cross train all employees to perform all jobs within the Inventory Management group. 

Communicate to your employees what you want done and engage your employees to get it done daily. 

Promote a safe work environment for all employees. 

Operational Planning - 

1. Engage your team members and develop a comprehensive improvement plan as you find issues and then hold them accountable for executing the plan. You will never be successful in the role you have been hired into as the Inventory Control Manager if you put yourself in a position that requires you to wear the fire suit daily.

1. Develop, prioritize and execute your plan with your team members when

issues arise.

1. Schedule a daily huddle meeting (5-10 minutes long) with the Op's Manager the Warehouse Manager the Production Manager and your team to discuss what kind of progress is being made on moving the branches inventory management plan forward.

1. Make them all participate, and make them aware that if you are all going to be successful, you all have to do the work together to make it happen. This will not happen if this is not a team effort.

1. You and your Inventory Management team working with the branch Op's Manager have to be willing to take a different approach to your approach if you are going to make the management of inventory be more efficient daily.

1. Start at a high level, and identify the root cause of the problems and processes that you and your team identify as broken. Examples of this would be: Damaged product on your trucks, where did it come from and how did it happen, Bin Location Issues, product placement in the warehouse (fast movers stocked high in the rack system and slow movers stocked low in the rack system) damaged product how and why is it happening, inventory shortages and overages, picking and loading issues are just a few examples of where you should be spending your time focused at the branch.

2. Once you and your team have identified all of the root causes of the problems that result in you must do the following.

   1. Prioritize the issues you have identified with the assistance of the Op's Manager

   1. Put a plan together to begin the process of fixing all the issues identified.

   1. Use the WWHW approach to develop a plan to fix things.

   • What do you want to accomplish with all these items you plan to fix. Fixing the issue is important but identifying what is causing the issue is most important thing to fixing the problem long term.

   • Who owns it in your branch and who is responsible for working on it until it gets fixed? Designate a team member who will lead this project and hold them accountable.

   • How specifically are we going to fix it? This process is going to take a person who pays attention to detail and who can vet out the root cause of the issue and be diligent enough to resolve the issue once and for all.

   • When - A Time table needs to be established to get these things done because without this document nothing will ever get done in a timely manner.

    

   1. Start this process in the area of your business that needs the most attention. Be diligent and be open-minded to how the Inventory Management operation runs today and what it will take to make it a world class operation when fixed.

    

   The Inventory Control Manager position is a challenging one to be in at Huttig. You have to be open - minded and be able to handle change. You need to be able to think outside the box yet at the same time operate within all company policies and procedures. You need to be able to build a culture working with your Operations Manager within your organization that is world class and execute on this each and every day.

Summary of Company Benefits:

• Health, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• 401(k) with a Company Match
• Group Term Life Insurance and AD&D
• Employer Paid Long-Term & Short-Term Disability
• Voluntary Supplemental Hospital and Accident Plans
• Employee Assistance Program
• 8 Company Paid Holidays & 1 Floating Holiday
• Paid Time Off (PTO) 

Woodgrain is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

Woodgrain is a drug, alcohol, and tobacco-free workplace. All offers of employment are contingent upon pre-employment background and drug screening, and some positions require a fitness for duty test.

All legitimate Woodgrain job opportunities must be applied for through our official Applicant Tracking System at jobs.woodgrain.com or through our partnership with Indeed using their "Apply with Indeed" feature. Woodgrain will never ask candidates for money to cover hiring costs. Woodgrain does not charge any fees for job applications or hiring procedures.