HIM Operations Supervisor

HIM Operations Supervisor

The HIM Operations Supervisor leads the Health Information Management (HIM) Operations team, overseeing daily workflows and administrative functions related to the health record. This role is responsible for managing operational performance, ensuring regulatory compliance, promoting excellent customer service, and driving efficient, high-quality HIM operations.

The supervisor partners closely with clinical, operational, and administrative teams to resolve workflow issues, improve processes, and ensure the medical record remains complete, accurate, and accessible.

Why Is This Role Important?

This role ensures the integrity and accessibility of the medical record while supporting regulatory compliance and organizational goals. The HIM Operations Supervisor leads key functions including Chart Completion, Scanning, and the Iron Mountain Managed Services Program, helping advance enterprise digitization, information governance, and operational excellence.

Through strong leadership, collaboration, and data-driven decision-making, this position plays a critical role in supporting high-quality patient care and exceptional service across the organization.

Ideal Candidate Profile

• Experience using data and performance metrics to drive decisions and improve outcomes.
• A track record of implementing process improvements and managing competing priorities.
• Strong partnership and relationship-building skills with clinical and operational stakeholders.
• Experience with chart completion, document imaging, records management, or information governance preferred.
• Knowledge of health record regulatory and accreditation requirements.
• Strong leadership, communication, and team development skills.
• A continuous improvement mindset and the ability to thrive in a fast-paced environment.

Why Join Us?

• Lead high-impact initiatives, including the Iron Mountain Managed Services Program.
• Influence strategy, workflow optimization, and operational improvements.
• Collaborate with clinical, operational, and IT leaders across the organization.
• Develop and mentor a highly engaged team.
• Gain exposure to enterprise information governance, digitization, and HIM operations.
• Join a leadership team that values innovation, collaboration, and continuous improvement.

Work-Life Balance & Team Culture

• Hybrid work environment based at Buerger Center.
• Typically onsite once per month.
• Supportive, collaborative, and mission-driven team.
• Strong focus on flexibility, professional development, and employee well-being.

What You Will Do

• The HIM Operations Supervisor will provide oversight and guidance of all processes and HIM staff related to chart completion, integrity of the medical record, release of information, and scanning.
• Identifies and implements changes regarding policy, productivity, and quality measures and assures that staff performance meets expectations.
• Evaluate staff performance on an annual basis. Accurately measures and evaluates staff performance, productivity and quality measures and assures that staff follows and meets departmental standards.
• Responsible for administrative tasks such as preparing and approving work schedules and time cards.
• Represents Health Information Management and attends meetings as directed.
• Performs other duties and projects as assigned by management.

Education Qualifications

• Associate's Degree in healthcare, Information Technology, Business, or related field Required
• Bachelor's Degree in a healthcare-related field Preferred
• Master's Degree in Healthcare, Information Technology, Business, or related field strongly preferred

Experience Qualifications

• At least five (5) years HIM experience Required
• At least two (2) years Experience progressively leading teams Required
• At least one (1) year Cures Act and HIPAA Privacy Rules experience Preferred
• At least four (4) years Leadership experience Preferred

Skills and Abilities

• Epic proficiency (Required proficiency)
• Microsoft Office skills (Required proficiency)
• OnBase proficiency (Preferred proficiency)

Licenses and Certifications

• Registered Health Information Technician (RHIT) - American Health Information Management Association (AHIMA) - upon hire - Required or
• Registered Health Information Administrator (RHIA) - American Health Information Management Association (AHIMA) - upon hire - Required
• Certified in Healthcare Privacy and Security (CHPS) - American Health Information Management Association (AHIMA) - upon hire - Preferred or
• Certified Health Data Analyst (CHDA) - American Health Information Management Association (AHIMA) - upon hire - Preferred or
• EPIC certification - EPIC - upon hire - Preferred

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine.

Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly. This job is eligible for an incentive program. At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting.