House Manager / Family Assistant

House Manager / Family Assistant

Location : Manassas, VA 20112

Employment Type : Part-time, 16–20 hours per week

Schedule : Monday through Thursday, 3:00–7:00 PM, with flexibility for Friday afternoon support as needed

Compensation : $30 – $35 per hour. Mileage reimbursement provided for work-related driving.

Start Date : ASAP

Requirements

• Reliable personal vehicle and valid driver's license with a clean driving record
• Maintain a smoke-free environment
• Must be authorized to work in the United States
• Fragrance-free
• Familiarity with or ability to follow cross-contamination protocols for celiac disease
• Ability to navigate multiple flights of stairs throughout the day
• CPR and First Aid certification preferred; willingness to obtain upon hire accepted

About Our Family

We're a warm, close-knit household with three school-age children (11, 9, and 6), and our afternoons are the heart of our family rhythm. From 3:00–7:00 PM, the house moves quickly; school pickups, activities, snacks, homework check-ins, and the early stages of dinner all overlapping in a way that can feel like we're in two places at once.

We care deeply about creating a home that feels calm and steady for our kids at the end of the day. The little details mean everything to us: a quiet moment to unwind, a well-stocked kitchen with thoughtful inventory management, meals prepped and ready to go, and living spaces that feel restored and welcoming. We value thoughtful, consistent systems that keep the household running smoothly and make weekday evenings feel organized, efficient, and easy for everyone.

We're hoping to build a long-term, trusting partnership with someone who becomes a steady presence in our weekly flow. We value clear, respectful communication and a collaborative working style. Someone who can take ownership day-to-day, keep us in the loop with quick updates, and help us refine routines over time. We also truly appreciate someone who can bring a calm, confident presence with kids while still keeping the afternoon moving forward.

Who You Are / What We're Looking For

You're the kind of person who naturally brings calm to a busy household: organized, dependable, and thoughtfully proactive. You don't need a daily checklist to thrive; you notice what needs to happen next, build smart routines, and follow through with care. You take pride in creating systems that make life feel lighter and more seamless for the family.

With kids, you're warm, steady, and confident, someone who can connect easily while still keeping the afternoon moving. You communicate clearly and respectfully, understand family rhythms, and know how to support children without taking over.

You do well in a role where each day is a little different. You're flexible, self-directed, and comfortable pivoting as schedules shift. If you're excited about partnering with a family long-term, showing up consistently, taking ownership, and helping the household run smoothly, we'd love to meet you.

Key Responsibilities

Household Management & Organization

• Create and maintain household organizational systems in collaboration with the family
• Daily resets: light tidying, dishes, surfaces, sweeping and vacuuming high-traffic areas
• Prepare the home ahead of bi-monthly cleaners
• Ongoing decluttering
• Seasonal clothing and décor swaps, and occasional donation drop-offs
• Light maintenance tasks: replacing light bulbs, batteries, swapping air filters, maintaining air purifiers and keeping household items charged where needed

Family Support & Child Assistance

• School pickups and transportation to after-school activities as needed
• Light supervision and backup childcare
• Prep backpacks, snacks, and clothing for the following school day
• Homework help and after-school transition support
• Occasional evening babysitting, approximately two nights per month, with potential for overnight babysitting as the relationship develops

Meal Planning & Prep

• Prepare school lunches for two children, four days per week
• Dinner prep five nights per week, focusing on fresh daily meals and batch-cooked items from a set family-approved rotation; combination of prep work and completing meals (e.g., preparing ingredients for taco assembly)
• Wash, rinse, and chop fresh fruits and vegetables for healthy snacks
• Grocery shopping (primarily through Instacart)
• Kitchen clean-up and maintenance
• Follow the household's established cross-contamination protocols for celiac disease

Laundry & Linen Care

• Wash, fold, organize, and put away full family laundry
• Linen rotation as needed
• Keep the laundry area tidy and well-stocked

Inventory & Errands

• Restock pantry/fridge/household supplies
• Manage running household supply lists
• Returns, dry cleaning, gift shopping

Vehicle Management

• Occasional car wash runs and vacuuming for family vehicles
• Schedule and attend vehicle maintenance appointments and inspections
• Track registration and insurance renewal

Vendor & Property Oversight

• Serve as the on-site point of contact for contractors and repair vendors when work is being done in the home
• Research quotes and coordinate logistics for unexpected home maintenance needs

Administrative & Personal Assistant Support

• Calendar management, including coordinating household and family appointments
• Travel planning and logistics
• Receipt and budget tracking for job-related expenses
• Filing and administrative organization: Mail handling, household bill organization, and filing of children's school papers and keepsakes

Deep Cleaning & Special Projects

• Occasional deep cleans of oven and fridge
• Air purifier and humidifier maintenance as part of ongoing home upkeep
• Organizational projects (toys, gear, closets) on rotation
• Refresh garage/mudroom/entry as needed

How to Apply

Please submit a short intro letter, an updated resume, and three professional references with contact information. This role requires a background check.

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