Procurement & Recruitment Specialist

Procurement & Recruitment Specialist

Must be able to complete a Personal History Statement and pass an in-depth background check for law enforcement administration.

Posting Information

Posting Number - 2027018

Posting/Functional Title - Procurement & Recruitment Specialist

University Pay Plan Title - Administrative Assistant II

Location - San Marcos

Department - University Police

Recruitment Type - Open Recruiting

Job Type - Full-Time

Funding Source - Permanent

Monthly Salary - $3,255 - $3,862.50

Job Category - Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. University/academic policies and procedures related to purchasing, recruitment, and retention; bookkeeping principles; computer word processing, spreadsheets, databases, and other desktop software; basic math. Interacting courteously with others; telephone etiquette; typing; preparing documents and spreadsheets; reliability; working as a team member on most tasks of job. Read and understand instructions, correspondence, reports; prepare clear, concise and grammatically correct memos, reports, and letters; prioritize workload; establish and maintain complex and effective filing system; help supervise and support staff/student workers effectively to maximize output. High school diploma or equivalent; knowledge of accounting principles, state, and federal regulations and laws, accounts payable and receivable and bookkeeping practices.

Preferred Qualifications - Some college education preferred, ideally in the human resources or criminal justice fields. Demonstrated outstanding organizational skills; attention to detail; ability to work under minimal supervision; evidence of initiative and proactive approach to solving problems. Experience with Texas State software such as Banner, GATO, LOGI, Course Leaf, Slate, and SAP. Experience with travel, hiring, and purchasing processes; experience organizing and facilitating university events. Demonstrated ability to quickly learn new procedures and to problem-solve independently; excellent written and oral communication skills.

Job Description - The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties - Review purchase orders and invoices. Type and proofread correspondence and forms. Prepare, review, and submit purchase orders and invoices. Process travel arrangements, applications, and reimbursements for all staff. Assist in preparing various activities and events. Manage all aspects of the recruitment process. Support outreach and engagement. Supervise student employees. Tabulate information. Prepare spreadsheets.

Additional Information to Applicants - Must be able to complete a Personal History Statement and pass an in-depth background check for law enforcement administration.

Job Open Date - 09/21/2026

Job Close Date (posting closes at midnight) - 10/06/2026

Open Until Filled - No

Normal Work Days - Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start - 8:00AM

Normal Work Hours End - 5:00PM

Posting Notices - Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system. Applicant must pass the drug and alcohol test relevant to the job posting title requirements.

Legal and Required Notices - Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University? - Join the Texas State Bobcat team and experience a career that offers more than just a jobit's a path to a brighter future. As a Texas State employee, you'll enjoy: Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family. Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions. At Texas State University, you're not just an employeeyou're a valued member of a thriving and beautiful campus community. Start your journey with us today.

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Applicant Document

Required Documents

• Resume
• Cover Letter

Optional Documents

• DD 214/DD1300
• Veteran's Preference
• Licensure

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a high school diploma or equivalent?
   • Yes
   • No
2. * Do you have knowledge of accounting principles, state, and federal regulations and laws, accounts payable and receivable and bookkeeping practices?
   • Yes
   • No
3. * Do you have two or more years of full cycle recruiting (posting, recruitment, application process, screening and interview, and hiring)?
   • Yes
   • No
4. * Do you have experience working within Texas State University HR policy and procedures?
   • Yes (5.0 points)
   • No (0.0 points)
5. * Do you have experience with financial modules of an ERP Software System (SAP)?
   • Yes
   • No
6. * Do you have experience with systems relevant to the hiring process including but not limited to PeopleAdmin, HireRight, and PCRs?
   • No experience using these systems
   • Moderate to intermediate experience using these systems
   • Extensive experience using these systems