Cash Application Specialist

Cash Application Specialist Accounting

Immediate Law Firm Cash Application Specialist role available! Location: Atlanta, GA 30308 (Hybrid- in office 2 days/WFH 3- rotation)

We are partnering with a national defense litigation law firm seeking an experienced Cash Application Specialist to join its growing Accounting Department.

This position is ideal for a legal accounting professional with experience applying payments, reconciling client accounts, and supporting the cash management process within a law firm environment. The Cash Application Specialist will work closely with attorneys, clients, billing teams, and accounting leadership to ensure accurate payment application, resolve account discrepancies, and maintain timely and accurate accounts receivable records.

The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage high-volume transactions while maintaining accuracy and professionalism when working with internal teams and external clients.

Key Responsibilities

Cash Application & Accounts Receivable

• Apply incoming client payments accurately and efficiently to outstanding invoices and accounts.
• Research and resolve unapplied cash, payment discrepancies, and account variances.
• Review payment details to ensure proper allocation across client matters and invoices.
• Monitor accounts receivable activity and assist with maintaining accurate client balances.
• Reconcile payment records and identify discrepancies requiring additional research.
• Maintain detailed documentation of payment activity and account updates within the firm's financial system.

Legal Billing & Client Account Support

• Collaborate with billing specialists, attorneys, and legal assistants to resolve billing-related issues impacting payments.
• Review client accounts to ensure accuracy of invoices, payments, and outstanding balances.
• Assist with invoice inquiries and provide timely responses regarding payment status and account history.
• Support collection efforts by providing accurate account information and payment updates.
• Maintain professional relationships with clients while addressing account questions and concerns.

Reporting & Financial Administration

• Prepare and review cash application reports, aging reports, and account reconciliations.
• Assist with month-end accounts receivable close activities.
• Track payment trends and identify opportunities to improve cash flow and reporting accuracy.
• Maintain accurate electronic records and financial documentation.
• Support additional accounting and finance projects as needed.

Team Collaboration

• Partner with attorneys, practice groups, billing teams, and accounting leadership to support firm-wide financial goals.
• Participate in process improvement initiatives to increase efficiency and accuracy.
• Maintain confidentiality of sensitive client and financial information.
• Provide support to the Accounting Department on special projects as assigned.

Qualifications

• 3+ years of cash application, accounts receivable, or legal billing experience required.
• Previous experience working in a law firm environment required.
• Strong understanding of legal billing, client accounts, payment application, and reconciliation processes.
• Experience supporting attorney portfolios or professional services billing preferred.
• Advanced proficiency with Microsoft Excel and Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Strong analytical, problem-solving, and organizational abilities.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Professional demeanor with the ability to handle confidential financial information.