Grants Specialist

Job Description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.


For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Grants Specialist.


The Grants Specialist provides pre-award grant support within Sponsored Research Operations - Integrated Support. The Grants Specialist is responsible for working with the faculty to process and review grant applications, as well as tracking and reporting on active, pending, and planned grant applications. This position entails general research administration duties.

Job Responsibilities:

1. Provide pre-award support to faculty across the department including completing all non-scientific portions of grant applications. Lead budget development. Gather required documents from collaborators and subcontractor organizations as needed. Enter grant into Research Navigator and work with the department and Sponsored Programs Administration to ensure the grant is submitted by the funder due date.
2. Proactively communicate application process and deadlines to Principal Investigators.
3. Assist with gathering and compiling documents for Just-In-Time requests.
4. Maintain repository of documents that will ensure a more efficient grant submission process such as biosketches and training tables for departmental faculty.
5. Work with PIs to prepare and submit RPPRs in eRA Commons and Research Navigator including budgeting and gathering subcontract materials. Serve as a resource to the research community related to sponsor requirements as well as institutional and departmental grants policy.
6. Create and maintain grants-related reports at the department level including planned submissions, number of submissions, and priority scores for submitted grants.
7. Provide guidance on pre-award processes, including sponsor guidelines, submission procedures, and compliance requirements.
8. Perform other duties as assigned.

Minimum Qualifications:

To qualify you must have a Bachelors degree in Business, Health Administration or a related discipline, and a minimum of three to five years relevant combination of education and experience; Experience working in a team oriented environment with ability to take initiative and work independently; Proven ability to meet deadlines and produce high quality products; Related experience in an academic research administration environment strongly preferred. Thorough knowledge of pre- and post-award grants administration; Understands federal, state and local policies governing sponsored research; Basic knowledge of accounting, budgeting and finance. Excellent verbal and written communication skills, ability to support and work with a diverse group of faculty and staff, and interpersonal and problem-solving skills required; Ability to implement, and interpret policies and procedures and communicate sensitive information verbally and in writing to a diverse population; Ability to assess situations and provide solutions to mitigate problems or issues during grants submission process; Demonstrated ability to work independently.

Preferred Qualifications:

Expertise in Microsoft Office software

Qualified candidates must be able to effectively communicate with all levels of the organization.


NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.


NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.


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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,299.99 - $74,500.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here