Materials Coordinator

Job Summary

The Materials Coordinator, as part of the Stations, Facilities & Structures department's Materials Management team, will assist department stakeholders in administering the requisition-to-purchase-order-to-invoice lifecycle. In addition, the coordinator will liaise with the budget office and procurement and logistics to ensure material, tool, and equipment requests are adequately fulfilled in a timely, cost-effective manner.

Duties & Responsibilities

The duties and responsibilities include managing the requisition process, assisting department stakeholders in compiling and submitting high quality requisitions, processing requisitions into FMIS, monitoring purchase order related expenditures, working with third party providers and MBTA stakeholders to resolve invoice related issues, tracking contract start and end dates, receiving, reviewing, and processing invoices, maintaining records, analyzing, preparing, and maintaining reports and records, encouraging the adoption of digital tools and existing ERP software, responding to inquiries in a courteous and professional manner, working closely with senior managers, area managers and contract employees and/or vendors, driving a company or personal vehicle to visit work sites as needed, and performing related duties and projects as assigned.

Minimum Requirements & Qualifications

The minimum requirements and qualifications include a Bachelor's degree from an accredited institution, three (3) years of experience in materials procurement or a related field with an ability to read simple contracts, working knowledge of the Microsoft Office suite and ERP software, demonstrated ability to multitask and work independently to meet deadlines, excellent collaboration and customer service skills, working knowledge of data reporting, ability to work effectively with a diverse workforce, successful applicants must have the English language skills required for the effective performance of the position, and possession of a valid driver's license without infractions in accordance with MBTA policy.

Preferred Experience & Skills

The preferred experience and skills include a bachelor's degree in business, supply chain management, or a related field from an accredited institution, experience providing project support in a public sector, transit, and/or facilities environment.