Property Tax Admin (Phoenix only)

Administrative Support Specialist

Job Location: Phoenix, AZ

Work Mode: Hybrid Schedule

Hybrid Schedule - estimated to be 3 days onsite, 2 days remote

Education: HS Diploma

Looking for candidates with excellent customer service skills, proficiency in performing administrative functions including data entry, mail processing, managing inventory, and organization.

Job Responsibilities:

• Maintain supplies
• Provide customer service
• Answer and route as appropriate incoming phone calls for district
• Administer unit communications
• Process and distribute mail for district
• Administer routine district correspondence to external agencies
• Monitor and distribute incoming fax correspondence
• Monitor and maintain unit general correspondence directories
• Maintain contact and distribution lists
• Administer requests and deliver boxed documents from Iron Mountain
• Maintain employee equipment inventory
• Filing, data entry, and report tracking
• Backup assistance for unit groups

Provide administrative support on tasks as assigned. Examples include, but are not limited to:

• Changing CVP mailing addresses
• Mailing CVP forms
• Managing Power of Attorney forms (POA)
• Mailing private rail car and flight property notices
• Scanning documents for all areas in the district
• Renaming files according to standard naming conventions as appropriate
• Moving files from a Microsoft to Google platform
• Copying and producing student reference materials
• Verifying links on the ADOR website for Property Tax related material
• Reviewing and verifying accuracy of unit forms
• Developing and reviewing standard work
• Reviewing, compiling, and storing electronic documents in appropriate folder using specified standard naming convention