Leave Of Absence Specialist

Job Title: HR Operations Leaves Specialist (Contract)Job Description

This contract HR Operations Leaves Specialist role focuses on administering leave of absence programs within a Shared Services environment, with a strong emphasis on parental leave. You will serve as the primary point of contact for employees and managers on leave-related inquiries, providing clear guidance on eligibility, policy interpretation, and processes while delivering compassionate support. The position involves managing cases through a ticketing system, maintaining thorough documentation, and ensuring compliance with applicable federal and state regulations, including FMLA, ADA, and HIPAA. You will collaborate closely with HR partners and Centers of Excellence to ensure consistent policy application, effective communication, and proper pay continuity during employee leaves.

Responsibilities

• Serve as the primary point of contact for employees and managers regarding leave of absence inquiries, with a particular focus on parental leave programs.

• Administer leave of absence programs from end to end, including intake, eligibility review, approvals, and ongoing case management.

• Provide clear guidance on leave eligibility, policy interpretation, and process steps in alignment with federal and state leave laws and internal policies.

• Manage employee leave cases through a ticketing or case management system, ensuring timely updates, consistent follow-up, and accurate resolution.

• Maintain detailed and accurate documentation for all leave cases to support compliance, auditing, and reporting requirements.

• Ensure compliance with applicable federal and state regulations, including FMLA, ADA, and HIPAA, in all leave-related activities.

• Coordinate communications with employees, managers, HR partners, and other stakeholders to ensure consistent and timely information throughout the leave process.

• Support proper pay continuity during leave by coordinating with relevant teams and ensuring correct application of leave policies and benefits.

• Collaborate with HR partners and Centers of Excellence to ensure consistent application of leave policies and practices across the organization.

• Resolve complex leave inquiries and escalate issues appropriately when additional expertise or approvals are required.

• Handle sensitive information with a high degree of confidentiality and professionalism.

• Contribute to continuous improvement of leave processes by identifying opportunities to streamline workflows and enhance the employee experience.

Essential Skills

• At least 1 year of hands-on experience administering leave of absence programs, with a strong focus on parental leave.

• Strong understanding of federal and state leave laws, including FMLA, ADA, and HIPAA.

• Experience working in a case management or HR service center environment.

• Ability to manage employee cases end-to-end with consistent follow-up and timely resolution.

• Strong written communication skills for clear and professional email and documentation.

• Strong verbal communication skills for effective interactions with employees, managers, and stakeholders.

• Experience in HR Operations, HR Centers of Excellence, or business-facing HR roles.

• Familiarity with leave laws and benefits administration.

• Ability to manage sensitive information with confidentiality and professionalism.

• 2+ years of customer-facing experience in a fast-paced environment (preferred).

• Associate or Bachelor’s degree in Human Resources or a related field (preferred).

Additional Skills & Qualifications

• Experience working within a Shared Services HR model.

• Exposure to HRIS systems such as Workday, ServiceNow, or similar platforms.

• Experience supporting multi-state leave policies and programs.

• Analytical and problem-solving skills for handling complex leave cases.

• Process improvement mindset with an interest in enhancing HR and leave processes.

• Ability to work effectively in a collaborative, team-oriented environment.

• Strong organizational skills and attention to detail when managing multiple cases and priorities.

Work Environment

This position is 100% remote and follows normal business hours, Monday through Friday, typically 8:00 a.m. to 5:00 p.m. You will work within a Shared Services HR model that emphasizes collaboration, knowledge sharing, and consistent service delivery. The role provides exposure to complex, multi-state HR operations and leave programs, offering meaningful work that supports employees during critical life events. The environment promotes an employee-focused culture, with opportunities for career growth within HR operations and benefits administration. Work is performed using digital tools, case management systems, and HRIS platforms, enabling efficient remote collaboration and communication.

Job Type & Location

This is a Contract position based out of Weston, FL.

Pay and Benefits

The pay range for this position is $28.72 - $28.72/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jul 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.